Administrative Support Associate

Pasa Sustainable Agriculture; Middletown Township (PA); Hybrid; USD 55,000 - 67,000; Full time

Benefits offered by this job

Work computer provided

Travel expenses reimbursement

Flexible scheduling

Health, vision, dental insurance

401K retirement match

15 paid holidays

Generous leave policy

Job summary

Pasa Sustainable Agriculture is seeking an Administrative Support Associate to help manage contracts and grants, with remote work options and periodic in-person days. The role supports the Grants Finance Manager and teams across finance and compliance, including document control and stakeholder communications.

Ideal candidates will have strong attention to detail, collaborative mindset, and a willingness to learn. This full-time position is based in Pennsylvania with relocation not provided.

Qualifications

• 2+ years of administrative experience.
• Familiarity with Google Workspace (Gmail, Calendar, Drive).
• Database use (Salesforce preferred).
• Project management software use (Monday.com preferred).
• Ability to work independently and as collaboratively part of a team.
• Excellent written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Comfortable juggling multiple projects and tight deadlines.
• High level of discretion with confidential and sensitive information.
• Passion for Pasa's mission.
• Commitment to advancing anti-oppression.

Responsibilities

• Lead contract filing and maintenance (amendment needs, renewal needs, etc).
• Support Finance Director with review of farmer contracts for completeness before countersignature, following up on details where needed
• Collaborate with Pasa staff to answer questions and steward the contract process
• Support Grants Team leads through administrative and recordkeeping tasks
• Follow grants and compliance policies and protocols and monitor staff adherence to them
• Maintain data and documents in Google Drive, Salesforce, and Monday .com
• Contribute to culture of open communication, collaboration, and dependability for internal team

Skills

Administrative experience

Team collaboration

Communication skills

Attention to detail

Discretion with confidential data

Willingness to learn

Anti-oppression

Production agriculture experience

Tools

Google Workspace

Salesforce

Monday.com

QuickBooks Online

Job description

Administrative Support Associate

Mission

Cultivating environmentally sound, economically viable, community-focused farms and food systems

Position overview

The Finance team at Pasa works across the organization to manage grants, finance, and compliance responsibilities, including contract review. This position will provide administrative support for both contracts management and grants management.

Pasa's grants include about 20 active private, state, and federal opportunities ranging in size, scope, and duration. Program staff serve as grant leads while the Grants team facilitates the grant lifecycle administration, from grant proposals to budget and deliverable tracking to grant closeout. Pasa's current largest grant provides $36.5 million in direct farmer payments, requiring close review of all farmer contracts. This position will provide administrative support through detailed recordkeeping, scheduling, contract review, and proactive communication with team members.

An ideal candidate for this position will have exceptional attention to detail, ability to foster collaborative relationships, and interest in nonprofit administrative management. Candidates should have a willingness to learn and continuously develop skills in these areas.

This position will be supervised by the Grants Finance Manager.

This is a primarily remote position with in-person workdays and 2-3 annual in-person staff retreats. All employees are required to attend our annual Sustainable Agriculture Conference, which takes place each February in Lancaster, PA. Employees are required to live in Pennsylvania or within 150 miles of Harrisburg, unless they receive approval for Philadelphia or Pittsburgh to be their primary work location, in which case employees are required to live within an hour's drive from Philadelphia or Pittsburgh. Pasa does not provide relocation support. If hired, employees have 3 months to relocate. If you have questions, please inquire. Employees must comply with Pasa's remote employee policies.

Responsibilities

• Lead contract filing and maintenance (amendment needs, renewal needs, etc)
• Support Finance Director with review of farmer contracts for completeness before countersignature, following up on details where needed
• Collaborate with Pasa staff to answer questions and steward the contract process
• Support Grants Team leads through administrative and recordkeeping tasks
• Follow grants and compliance policies and protocols and monitor staff adherence to them
• Maintain data and documents in Google Drive, Salesforce, and Monday .com
• Contribute to culture of open communication, collaboration, and dependability for internal team

Qualifications

• 2+ years of administrative experience
• Familiarity with Google Workspace (Gmail, Calendar, Drive, etc.)
• Database use (Salesforce preferred, but not required)
• Project management software use (Monday .com preferred, but not required)
• Ability to work independently and as collaboratively part of a team
• Excellent written and verbal communication skills
• Excellent organizational skills and attention to detail
• Comfortable juggling multiple projects and tight deadlines
• High level of discretion with confidential and sensitive information
• Passion for Pasa's mission
• Commitment to advancing anti-oppression

Preferred qualifications

• 1+ years of production agriculture experience
• Grant administration experience
• Experience with QuickBooks Online

Compensation

This is a full-time position, funded through July 2028. Annual salary for this position is $60,900. After each year of employment, employees bilingual in English and Spanish are eligible for a $1,000 bonus (up to 5 years maximum). Benefits include a one-time bonus of $500 to help offset home office expenses, health, vision, and dental insurance; company wellness plan contributions; pre-tax health and dependent care flexible spending accounts; 401K retirement match; flexible scheduling; fifteen paid holidays; and a generous leave policy, along with a work computer and peripherals provided, travel expenses and mileage reimbursement.

Initial interviews will be conducted remotely via Zoom beginning September 23, 2026. The anticipated start date for this position is October 16, 2026.

If you have any questions, please contact jobs @pasafarming.org.