Grants & Compliance Assistant I (Part-Time)

South Dakota Board of Regents; Spearfish (SD); On-site; USD 25,000 - 34,000; Part time

Job summary

Black Hills State University is seeking a part-time, benefit-eligible Program Assistant I in the Sponsored Programs Office. Responsibilities include assisting PI/PDs with grant submissions, monitoring budgets, and ensuring compliance with IRB and related requirements.

The role emphasizes professional communication, relationship-building with faculty, and effective use of Banner systems and institutional policies.

Qualifications

• Communicate professionally and clearly both orally and in writing
• Establish and maintain effective working relationships with faculty and staff
• Understand IRB approvals, budget compliance, and other federal and institutional requirements for grantees
• Translate compliance requirements into institutional terms for faculty and staff
• Facilitate good, effective resolutions to problems and issues
• Strong proficiency in technology, along with ability to help grantees navigate the necessary technology to monitor and track compliance
• Maintain confidentiality
• Excellent organizational skills

Responsibilities

• Assist Principal Investigators / Project Directors (PI/PDs) before grant submissions and throughout projects to identify research training requirements, send reminders, and track completions
• Assist PI/PDs with monitoring project budgets; run monthly and ad hoc grants accounting reports
• Maintain involvement with Institutional Animal Use and Care Committee, Human Subjects Committee, and Institutional Biosafety Committee to ensure grantees have obtained appropriate approvals prior to starting research for which protocols are required
• Assist PI/PDs in understanding allowable costs and provide guidance for obtaining approvals for budget changes
• Send reminder/notices to PI/PDs (project reporting, effort reporting, grant ending notices, etc.)
• Provide entry-level training and instruction templates for new PI/PDs on Banner system and regarding institutional policies and procedures and general grant/contract compliance requirements
• Support Grant Director, IRB Chair and IRB Committee with minutes, record-keeping and reporting requirements.
• Support other grants office functions such as drafting standard documents; creating and maintaining email distribution lists, maintaining Jacket Connect webpage for grants, etc.
• Maintain office supplies and equipment

Skills

Professional communication

Faculty relationships

IRB/budget compliance

Compliance translation

Problem solving

Tech proficiency

Confidentiality

Organizational skills

Job description

Black Hills State University is seeking a part-time, benefit-eligible Program Assistant I in the Sponsored Programs Office. Responsibilities include assisting PI/PDs with grant submissions, monitoring budgets, and ensuring compliance with IRB and related requirements.

The role emphasizes professional communication, relationship-building with faculty, and effective use of Banner systems and institutional policies.