Grants Projects Administrative Assistant - Part-Time, Flexible Hours

Purdue University; Hammond (IN); On-site; USD 28,000 - 39,000; Part time

Benefits offered by this job

Full benefits

Tuition remission

Wellness programs

Retirement contributions

Job summary

Purdue University Northwest is seeking a Part-Time Administrative Assistant in the Managerial Studies Department. The role supports projects through recordkeeping, scheduling, and processing documentation.

It is grant-funded and anticipated to last until August 31, 2028, with flexible hours and some deadlines. The position involves assisting with meetings, coordinating communications, and maintaining records, reports, and purchases.

Qualifications

• Two or more years of previous administrative assistant experience required.
• Preferably in an academic setting or in grant management office with proficient knowledge of Windows based programs, applications, and social media use.

Responsibilities

• Provide administrative support to Projects personnel.
• Serve as first point of contact for the project for students, faculty, staff and public.
• Maintain project related records and files.
• Assist with scheduling appointments for project’s leadership and staff.
• Updating project related website and posting on social media.
• Coordinate meetings/events for Project leaders/staff, and external advisory board members.
• Oversee details to ensure meetings/events run on schedule and setups are prepared.
• Coordinate department meetings and take meeting minutes.
• Process hiring forms for part-time lecturers and student workers.
• Access university systems and generate reports.
• Manage purchases, reimbursements, and travel requests.

Skills

Recordkeeping

Scheduling

Communication

Project support

Microsoft Office

Tools

Windows-based programs

Social media

Website updating

Job description

Purdue University Northwest is seeking a Part-Time Administrative Assistant in the Managerial Studies Department. The role supports projects through recordkeeping, scheduling, and processing documentation.

It is grant-funded and anticipated to last until August 31, 2028, with flexible hours and some deadlines. The position involves assisting with meetings, coordinating communications, and maintaining records, reports, and purchases.