Grants Closeout & Report Specialist

AppleOne Employment Services; Denver (CO); On-site; USD 30,000 - 37,000; Part time

Benefits offered by this job

Hybrid work environment

Downtown Denver onboarding

Temporary assignment

Job summary

AppleOne Employment Services in Denver, CO is seeking a detail-oriented Grants Closeout & Report Specialist for a temporary, part-time role supporting early childhood stimulus grant programs. You will organize documentation, track deliverables, review financial records, and help teams meet compliance deadlines in a hybrid work setting.

The position offers 15–20 hours per week, with in-person onboarding on the first day at a downtown Denver office and scheduled coordination with the hiring

Qualifications

• 10+ years of relevant administrative, grants, or project coordination experience.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with word processing, spreadsheets, and general office software.
• Experience maintaining accurate records and preparing reports.
• Ability to manage multiple tasks, meet deadlines, and work both independently and with a team.
• Must pass a state-required background check.

Responsibilities

• Maintain and update grant program information using spreadsheets and internal systems.
• Organize project documentation, monitor milestones, and track deliverables.
• Review invoices and maintain financial documentation for compliance.
• Prepare project status updates and reports for internal stakeholders.
• Support compliance tracking related to federal fiscal requirements.
• Coordinate scope changes, assess risks, and support contingency planning.

Skills

Detail-oriented

Project coordination

Documentation tracking

Strong written communication

Problem solving

Multitasking

Tools

Microsoft Word

Microsoft Excel

General office software

Job description

Job Summary

We are seeking a detail-oriented Grants Closeout & Report Specialist for a temporary, part-time opportunity supporting early childhood stimulus grant programs in the government and public sector. This role is ideal for an experienced administrative, grants, or project support professional who enjoys organizing documentation, tracking deliverables, reviewing financial records, and helping teams meet important compliance deadlines.

The Grants Closeout & Report Specialist will work in a hybrid environment with a collaborative grants team focused on accurate reporting, strong documentation practices, and timely project closeout. This position offers a flexible part-time schedule, meaningful public sector work, and the opportunity to contribute to programs that support early childhood initiatives.

Key Responsibilities

• Maintain and update grant program information using spreadsheets, tracking tools, and internal systems.
• Organize project documentation, monitor progress, track accomplishments, and maintain grant deliverables.
• Support grant closeout activities by reviewing records, tracking milestones, and preparing project status updates.
• Review and process grant-related invoices using internal software and established documentation procedures.
• Assist with compliance tracking related to applicable federal fiscal requirements.
• Support project coordination, scope change documentation, risk identification, and contingency planning.

Compensation and Benefits

• Pay rate: $22 to $27 per hour, depending on qualifications and experience.
• Schedule: 15 to 20 hours per week.
• Employment type: Temporary, part-time, non-exempt.
• Work arrangement: Hybrid in Denver, CO.
• The first day requires in-person attendance at a downtown Denver office for equipment setup and onboarding.
• Schedule will be coordinated with the hiring manager.

Required Qualifications and Skills

• Support grant closeout, project reporting, and documentation tracking for early childhood stimulus grant programs.
• Review invoices, maintain financial documentation, and assist with compliance-related records.
• Monitor project milestones, deliverables, deadlines, and grantee performance.
• Prepare reports, presentations, and project updates for internal stakeholders.
• 10+ years of relevant administrative, grants, project coordination, financial documentation, or related experience.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with word processing, spreadsheets, and general office software.
• Experience maintaining accurate records, tracking project information, and preparing reports.
• Ability to manage documentation, monitor deadlines, and prioritize multiple tasks efficiently.
• Strong written communication, problem-solving, and follow-through skills.
• Ability to work independently while collaborating effectively with a team.
• Must successfully pass a state-required background check.

Preferred Qualifications

• Experience in grant administration, grant closeout, invoice processing, project coordination, or financial documentation.
• Familiarity with government, public sector, nonprofit, or federally funded program environments.
• Experience supporting compliance with federal fiscal requirements.
• Experience using internal tracking systems, invoice systems, or project documentation tools.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.