Grants & Budget Operations Manager

Florida Gulf Coast University; Fort Myers, Northern (FL, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Florida Gulf Coast University is seeking a Business Manager I to provide comprehensive oversight of business operations within the Lutgert College of Business. You will manage budgeting, HR, procurement, contracts, and accounts payable while ensuring compliance and efficiency across the college.

The role requires strong analytical skills, strategic thinking, and the ability to lead cross-functional projects.

Qualifications

• Seven years full-time related experience or, as an alternative, a Bachelor's degree from an accredited institution in an appropriate area of specialization and three years of full-time experience directly related to the job functions.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Responsibilities

• Manages the day-to-day operations of the business functions, including finance, human resources, purchasing, budgets, contracts, and accounts payable.
• Develops and manages budgets to ensure program alignment with fiscal allocation. Prepares financial analyses such as income and expense forecasting, as well as a variety of routine and ad-hoc financial reports.
• Oversees human resources functions such as recruitment efforts, rate planning, salary increases, position control, payroll, compensation actions, adjunct/overload contracts, appointments, and other personnel processes.
• Oversees financial transactions by preparing or approving journal vouchers, deposits, accounting adjustments, and payroll expense transfers or corrections, ensuring compliance with institutional policies.
• Supports the financial operations of the Small Business Development Center (SBDC) by managing accounting transactions, performing financial analyses, and ensuring the accurate and compliant processing of financial activities.
• Oversees grant administration and compliance, serving as the primary point of contact for all SBDC grant financial matters.
• Oversees procurement activities including requisitions, purchasing card (P-card) transactions, receipts, spend authorizations, and expense reports.
• Conducts monthly account reviews and financial analysis to identify trends, mitigate issues, and improve budget performance and resource allocation.
• Serves as a liaison between departments, faculty, staff, and administration, interpreting and enforcing policies and procedures, addressing inquiries, and resolving complex operational issues.
• Develops, implements, and refines business and fiscal processes to ensure efficiency, compliance, and responsible stewardship of university resources.
• Leads and participates in special projects, including year-end closeout processes, data validation, and mass data corrections.
• Represents the college or division on committees and work groups, contributing to institutional planning and operational improvements.
• Serves as Property Manager for designated areas with the Lutgert College of Business

Skills

Budgeting

Financial analysis

HR processes

Grant management

Procurement

Policy development

Communication

Education

Bachelor's degree

Tools

Banner

Microsoft Office

Job description

Florida Gulf Coast University is seeking a Business Manager I to provide comprehensive oversight of business operations within the Lutgert College of Business. You will manage budgeting, HR, procurement, contracts, and accounts payable while ensuring compliance and efficiency across the college.

The role requires strong analytical skills, strategic thinking, and the ability to lead cross-functional projects.