Grants & Program Support Specialist

Florida Gulf Coast University; Fort Myers (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

Florida Gulf Coast University is seeking a Program Support Specialist to provide administrative support for the GIDDI initiative, manage post-award activities, budgets, records, and communications. You will assist with grant compliance, schedule management, and onboarding of staff and student employees, while ensuring efficient operations across offices.

The role emphasizes collaboration, accuracy, and timely reporting, with opportunities to contribute to funded programs in a university setting

Qualifications

• High school diploma and two years of full-time experience directly related to the position.
• Experience with consumer-level design software.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).

Responsibilities

• Assists with award oversight to ensure grant compliance and the successful running of post-award activities.
• Assists with the administrative oversight of grant related activities through budget monitoring, record keeping, deadline oversight, and report completion.
• Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and resolving administrative problems and inquiries.
• Completes transfer requests, reconciles expenditure transactions, maintains accounting records, and other transactional duties related to award administration.
• Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases.
• Composes and prepares written documents, flyers, and correspondence including reports, memos, meeting materials, letters, presentations, and spreadsheets.
• Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
• Supports website and social media communications.
• Schedules and assists with on and off campus information and education activities, including coordinating GIDDI ambassador shifts and supporting related work tasks.
• Assists with event planning including room reservations, equipment, materials and communications
• Provides administrative support for the hiring of OPS and student employees to assist with post award work and projects.
• Collaborates with the Office of Research and Sponsored Programs to ensure compliance and adherence to policies and procedures.

Skills

Administrative support

Microsoft Office proficiency

Budget monitoring

Calendar management

Communication skills

Team collaboration

Education

High school diploma

Bachelor's degree in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Florida Gulf Coast University is seeking a Program Support Specialist to provide administrative support for the GIDDI initiative, manage post-award activities, budgets, records, and communications. You will assist with grant compliance, schedule management, and onboarding of staff and student employees, while ensuring efficient operations across offices.

The role emphasizes collaboration, accuracy, and timely reporting, with opportunities to contribute to funded programs in a university setting