Grant & Research Administration Assistant

University of Florida; Gainesville (FL); On-site; USD 29,000 - 32,000; Full time

Job summary

University of Florida is seeking a Research Admin Assistant on the Main Campus in Gainesville, FL, for a full-time role. You will assist with pre-award and post-award research administration, coordinating proposals, budgets, and sponsor compliance, while supporting the Dean's Office centers and initiatives.

The position requires a high school diploma with four years of relevant experience or equivalent coursework.

Qualifications

• High school diploma or equivalent college coursework.
• Four years of relevant experience or equivalent coursework in place of experience.
• Proficiency with Microsoft Office, especially Excel, Word, Outlook, and Teams.
• Strong organizational, analytical, communication and customer service skills.

Responsibilities

• Assist with development, review, and submission of sponsored proposals, including sponsor guideline review, budget preparation and justification, forms, and routing through UFIRST and other systems.
• Coordinate with faculty, staff, research administrators, and university offices to obtain information and approvals; monitor timelines and maintain proposal records.
• Assist with the administration and fiscal monitoring of sponsored projects throughout the award lifecycle: reconcile expenditures, prepare financial information, and participate in award actions and closeout.
• Provide pre-award and post-award support for Dean's Office centers and initiatives; assist with reporting and data requests; coordinate with departments and college units.
• Serve as backup to Research Administration Manager; support research admin meetings, training, and communications; respond to inquiries and direct to resources.

Skills

Organizational skills

Analytical skills

Communication

Customer service

Attention to detail

Education

High school diploma or equivalent college coursework

Tools

Microsoft Office

Excel

Word

Outlook

Teams

Job description

University of Florida is seeking a Research Admin Assistant on the Main Campus in Gainesville, FL, for a full-time role. You will assist with pre-award and post-award research administration, coordinating proposals, budgets, and sponsor compliance, while supporting the Dean's Office centers and initiatives.

The position requires a high school diploma with four years of relevant experience or equivalent coursework.