Research Administration Assistant

University Of Florida; Gainesville (FL); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Benefits package

Job summary

The University of Florida on the Main Campus (Gainesville, FL) is seeking a Research Administration Assistant to support the PHHP Research Core and its grant administration activities.

The role involves handling salary distribution entries, monthly financial reporting, and reconciliation of fund charges, under guidance from the Research Administration team. A high school diploma with relevant experience is required, with veteran's preference noted.

Qualifications

• High school diploma and four years of relevant experience or equivalent college coursework in place of experience.
• Must be able to manage multiple tasks and maintain accurate records.
• Strong customer service mindset and effective communication with faculty and staff.

Responsibilities

• Salary distribution entry in UF system based on faculty effort and projects.
• Monthly reporting of financials to faculty and research teams.
• Reconciliation of charges on research funds with proper documentation.
• Assist pre-award team with proposal review and file compilation during high-demand periods.
• Assist post-award team with routine fiscal tasks and projections for meetings.

Skills

Customer support

Multi-tasking

Attention to detail

Communication

Education

High school diploma or equivalent

Job description

Job no: 541610 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Grant or Research Administration, Veteran's Preference Eligible Department: 33010000 - HP-OFFICE OF THE DEAN

Classification Title:

Research Administration Assistant

High school diploma and four years of relevant experience or equivalent college coursework in place of experience.

Job Description:

The PHHP Research Core is dedicated to fostering the scientific advancement of investigators in the college, providing helpful information, guidance, and assistance in navigating the overall administration of those projects. The Core provides college-level review of all requests for funding and proposal submissions to both internal and external agencies for the college’s eight departments and the Dean’s Office. We are looking for a meticulous, critical thinking team member with an emphasis on excellent customer support. The Research Administration Assistant position, under the guidance of the Research Administration Managers, the Accounting Specialist, and the Director of Research Administration, will assist the team with a set group of essential day-to-day operations. Those operations would include: Salary Distribution Entry: For faculty to be paid from grants, their appropriate effort and time need to be recorded in the UF system. These changes are guided from discussions with the faculty and research team about the projects that they are working on and their planned projects over the semester, and is an essential part of the salary, budget, and effort systems. This position will work with the research teams and the research core to ensure that updates are made timely in the UF systems to accurately reflect the work our research teams are making. Monthly Reporting: Assist the senior research administrators and the Accounting Specialist with the creation and review of monthly financial reports for the faculty. The monthly reporting processes assist faculty and RAs with the tracking and management of the research awards. Reconciliation: Work with the Accounting Specialist in the PHHP Research Core to review the charges placed on research funds as the first reviewer in our reconciliation process – ensuring documentation is included on the charges, the charges routed appropriately, and resolving any errors or questions the team may have on the charges. Research Core Proposal Assistance: Assist the pre-award team as part of the process in learning the research administration process. The position will work with different members of the team to create summaries which provide information about common proposals, learn how to review proposal documents for basic requirements, and assist with compiling grant proposal files during high demand moments. Research Core Fiscal Assistance: As needed and requested, this position will assist the research core post-award team with routine tasks, such as assisting in making and preparing projections for faculty meetings, assisting in moving charges on to the appropriate grant funds, award start up and close out, and other transactional arrangements as necessary.

$21.75-$23 per hour ($45,414 - $48,024 per annum, based on education, skills and experience)

The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/ .

Required Qualifications:

High school diploma and four years of relevant experience or equivalent college coursework in place of experience.

Preferred:

• Prioritize workday and organized working style
• Ability to multi-task, re-focus quickly after interruptions
• Email inbox management, respond to customers and track ongoing communications
• Ability to solve problems, work independently while concurrently works well with others
• Ability to ask questions to clarify uncertainty to avoid wrong decisions

This position is eligible for veteran's preference.

Health Assessment Required:

Health Assessment Required: No

Advertised: 05 Oct 2026 Eastern Daylight Time Applications close: 18 Oct 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.