Awards & Research Administration Program Lead

University of Florida; Gainesville (FL); On-site; USD 61,000 - 83,000; Full time

Job summary

The University of Florida, on Main Campus in Gainesville, seeks a Program Manager for Internal Awards and Research Administration to oversee the full lifecycle of institute-funded opportunities and to coordinate review processes ensuring compliance and timely reporting. The role requires a Bachelor's degree and at least three years in grant/contract administration; a Master’s degree is preferred.

You will collaborate with investigators, departments, and leadership to improve award management and

Qualifications

• Bachelor's degree and three years of experience in grant and contract administration or an equivalent combination.
• Master's degree in related field preferred.
• Experience with internal funding programs, fellowships, research awards, pilot programs, or similar grant programs.
• Experience coordinating scientific peer review panels or similar review processes.
• Experience with proposal or award management systems such as Proposal Central, InfoReady, SmartSimple, Workday, or similar platforms.
• Experience developing dashboards, metrics, portfolio reports, or executive-level reporting.
• PMI PMP certification or equivalent project/program management training is preferred but not required.

Responsibilities

• Coordinate the full lifecycle of Institute-supported funding opportunities from planning to closeout.
• Administer internal RFAs, pilot and seed awards, fellowships, and donor-supported awards.
• Serve as a primary administrative resource for applicants, award recipients, faculty leaders, departments, and Institute leadership.
• Maintain award documentation, timelines, terms, reporting requirements, and recipient records.
• Coordinate timely closeout of awards and disposition of remaining balances.
• Maintain accurate operational reporting for the Institute's funding portfolio.

Skills

Communication skills

Organizational skills

Analytical skills

Interpersonal skills

Project management

Education

Bachelor's degree

Master's degree (preferred)

Tools

Proposal Central

InfoReady

SmartSimple

Workday

Job description

The University of Florida, on Main Campus in Gainesville, seeks a Program Manager for Internal Awards and Research Administration to oversee the full lifecycle of institute-funded opportunities and to coordinate review processes ensuring compliance and timely reporting. The role requires a Bachelor's degree and at least three years in grant/contract administration; a Master’s degree is preferred.

You will collaborate with investigators, departments, and leadership to improve award management and