Research Administration Manager

University of Florida; Gainesville (FL); On-site; USD 95,000 - 105,000; Full time

Job summary

University of Florida is seeking a Research Administration Manager on the Main Campus (Gainesville, FL) to lead post-award research administration services across CLAS departments. This role requires strategic oversight, risk management, and proactive collaboration with faculty and central offices.

The position emphasizes building strong relationships, ensuring compliance, and developing infrastructure for ongoing improvement in sponsored project administration.

Qualifications

• Bachelor's degree and four years of experience in grant and contract administration; or an equivalent combination of education and experience.

Responsibilities

• Provide strategic direction and operational oversight for post-award research administration across departments and units.
• Oversee award setup and account structures, financial monitoring and forecasting, payroll and effort, award modifications, subawards, sponsor reporting coordination, and project closeout.
• Supervise, coach, and mentor post-award research administration staff and ensure timely, accurate service delivery.
• Develop strong relationships with Principal Investigators, departmental staff, College leadership, and central administrative offices to communicate financial matters clearly.

Skills

Grant administration

Post-award management

Leadership

Stakeholder collaboration

Education

Bachelor's degree

Job description

Research Administration Manager

Job No: 541562

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Grant or Research Administration

Department: 16010800 - LS-CLAS RESEARCH OFFICE

Job Description

Classification Title

Research Administration Manager

Classification Minimum Requirements

Bachelor's degree and four years of experience in grant and contract administration; or an equivalent combination of education and experience.

Lead Post-Award Research Administration

Provide strategic direction and operational oversight for post-award research administration across departments and units served by the CLAS Research Office. The manager will establish consistent workflows, internal controls, service expectations, and quality standards while monitoring portfolio activity and emerging financial or compliance risks.

Responsibilities include overseeing award setup and account structures; financial monitoring and forecasting; payroll and effort; award modifications; subawards; sponsor reporting coordination; project closeout; and other post-award activities. The manager will also help resolve complex or escalated financial and administrative matters and provide direct portfolio support when needed during transitions, high-volume periods, or other critical situations.

Provide Expert Guidance and Manage Risk

Serve as an advanced resource to faculty, research administrators, departments, and College leadership on post-award financial and compliance requirements.

The manager will provide guidance on allowability, allocability, reasonableness, award restrictions, prior approvals, cost sharing, participant support, rebudgeting, effort, payroll, subawards, award changes, and other complex post-award matters. The position will identify emerging risks, recommend corrective actions, support audits and compliance reviews, and help ensure that sponsored projects are administered in accordance with sponsor, institutional, state, and federal requirements.

Lead and Develop a High-Performing Team

Supervise, coach, and mentor post-award research administration staff. The manager will assign and balance work, monitor service levels, provide technical guidance, support resolution of complex issues, and create opportunities for staff development and cross-training.

The manager will also lead structured onboarding and continuing education for post-award research administrators and help develop a culture of shared knowledge, accountability, collaboration, and continuous improvement. The underlying position description specifically places responsibility for onboarding, continuing education, mentoring, shadowing, and skill-building with this role.

Build Faculty and Campus Partnerships

Develop strong relationships with Principal Investigators, departmental staff, College leadership, and central administrative offices. The manager will facilitate recurring portfolio reviews, communicate financial and compliance matters clearly, anticipate upcoming needs, and help faculty and administrators make informed decisions throughout the life of an award.

The position serves as a key liaison among the CLAS Research Office, departments, DSP, Contracts & Grants, and other university partners and may communicate with sponsors and external partners as appropriate and authorized.

Help Shape a Growing Research Office

The CLAS Research Office values thoughtful improvement, shared knowledge, professional development, and consistent service. The Research Administration Manager will play an important role in developing the infrastructure needed to support those goals.

The manager will develop and improve procedures, tools, templates, checklists, training materials, internal controls, performance measures, and other resources supporting post-award administration. The position will monitor changes in sponsor and federal requirements, identify recurring operational or compliance challenges, and work with Research Office leadership to develop practical and scalable solutions.

Expected Salary

$95,000 - $105,000 annually

This is a TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave.

Required Qualifications

Bachelor's degree and four years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred

• Successful candidates will demonstrate a combination of the following:
• Significant experience in sponsored research administration, with strong knowledge of post-award financial management and compliance.
• Demonstrated leadership experience, including supervising, developing, training, or mentoring staff.
• Strong analytical, organizational, problem-solving, communication, and interpersonal skills.
• Ability to independently interpret complex requirements, identify risk, and develop practical solutions.
• Experience developing or improving processes, tools, resources, or service delivery.
• Demonstrated commitment to professionalism, collaboration, customer service, and continuous improvement.
• Experience working effectively with faculty, departmental staff, institutional leadership, and central administrative offices.
• Proficiency with research administration, financial, reporting, and productivity systems; experience with University of Florida systems and processes is preferred.

Health Assessment Required: No

Applications Close

18 October 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.