Grant Programs Administrative Coordinator

Harrisburg Area Community College (HACC); Pennsylvania; On-site; USD 26,000 - 28,000; Full time

Job summary

Harrisburg Area Community College (HACC) is seeking an administrative assistant to support Title III grant activities and the Title III Activity Director. The role emphasizes excellent customer service to students, faculty, and guests, and includes leading HawkSOAR website management and event logistics.

The position involves coordinating on-campus and virtual sessions, supporting onboarding and First-Year Experience workgroups, and assisting with communication strategies across a variety of

Qualifications

• H.S. Diploma or equivalent and 2 years related experience.
• Or a combination of experience and education sufficient to perform the essential duties.

Responsibilities

• Lead day-to-day management of the HawkSOAR website and ensure pages are updated per HawkSOAR committee.
• Coordinate on-campus, remote and virtual logistics for retention-focused activities; arrange rooms, catering, materials, incentives.
• Provide direct support to Onboarding Workgroup, Career & Transfer Office, and other First-Year Experience Workgroups; take notes and send reminders.
• Act as a public relations presence for First Year Experience and assist with communication strategies (website, newsletter, brochure, video).
• Provide administrative support for Title III grant activities, including workflow coordination, personnel transactions, and vendor communications.
• Coordinate and schedule Zoom/teleconference interactions; assist in grant-related meetings and external visits.
• Travel to all HACC locations as needed for Title III grant and divisional staff meetings; prepare and archive reports.
• Maintain regular customer service to students, faculty, and college guests; perform other duties as assigned.

Skills

Customer service

Administrative support

Communication

Event coordination

Microsoft Office

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Google Sheets

Zoom

Job description

Harrisburg Area Community College (HACC) is seeking an administrative assistant to support Title III grant activities and the Title III Activity Director. The role emphasizes excellent customer service to students, faculty, and guests, and includes leading HawkSOAR website management and event logistics.

The position involves coordinating on-campus and virtual sessions, supporting onboarding and First-Year Experience workgroups, and assisting with communication strategies across a variety of