Grant Administrator – Research Awards & Records

University of Kansas Medical Center; Kansas City (KS); On-site; USD 61,000 - 91,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off and holidays

Job summary

University of Kansas Medical Center is seeking a Grant Administrator for Research Administration to coordinate award lifecycle communications, maintain records in Workday and Huron, and support audits and institutional reporting. The role reports to the SPA administrator and supports multiple processes across the Sponsored Programs Administration team.

Key responsibilities include inbox and account management, review of funding opportunities, new award announcements, and record retention.

Qualifications

• 5 years of similar administrative work experience.
• Education may be substituted on a year-for-year basis for the required work experience.
• Experience with Workday and the Huron Research Suite.

Responsibilities

• Coordinate internal communication throughout the lifecycle of the award for accurate records in Workday and Huron for audits and reporting.
• Monitor SPA inboxes and route inquiries to appropriate staff; respond to questions as needed.
• Respond to requests for new faculty and institutional accounts in federal portals and maintain records of portal communications.
• Review and screen funding opportunity announcements; post announcements to the SPA community and other venues.
• Notify designated recipients of new research awards.
• Assist in maintaining records and comply with retention policies.
• Coordinate NIH Loan Repayment Program certifications and provide institutional confirmation to NIH.
• Assist SPA teams with special projects involving data review or entry and system transitions.
• Suggest process improvements and participate in training to adopt system upgrades.

Skills

Analytical Thinking

Organization

Customer Service

Time Management

Communication

Education

Master’s degree in a relevant field (accounting, business or life sciences)

Tools

Workday

Huron Research Suite

Job description

University of Kansas Medical Center is seeking a Grant Administrator for Research Administration to coordinate award lifecycle communications, maintain records in Workday and Huron, and support audits and institutional reporting. The role reports to the SPA administrator and supports multiple processes across the Sponsored Programs Administration team.

Key responsibilities include inbox and account management, review of funding opportunities, new award announcements, and record retention.