Grant Administration & Records Specialist

University of Kansas Medical Center; Kansas City (MO); On-site; USD 61,000 - 91,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

University of Kansas Medical Center seeks a Grant Administrator to manage award lifecycles, maintain records in Workday and Huron, and support audits and institutional reporting. The role includes inbox management, portal account coordination, and NIH Loan Repayment Program support, with a focus on accuracy and compliance.

The ideal candidate has 5 years of administrative experience and a Master’s degree in accounting, business or life sciences, with proficiency in Workday and Huron Research

Qualifications

• 5 years of similar administrative work experience.
• Master’s degree in a relevant field is preferred (accounting, business or life sciences).
• Experience with Workday and the Huron Research Suite is desirable.

Responsibilities

• Coordinate award management ensuring timely, accurate records in Workday and Huron for audits and reporting.
• Manage SPA inboxes and direct inquiries to the appropriate person.
• Process requests for new faculty accounts in federal portals (eRA Commons, NSF, eBRAP, SAMS, etc.).
• Maintain, standardize and update records in compliance with retention policies.
• Support NIH Loan Repayment Program certifications and provide institutional confirmation to NIH.
• Assist SPA teams with data reviews, reporting, and transitions between systems.
• Propose improvements to processes and participate in relevant trainings and meetings.

Skills

Analytical thinking

Organization

Customer service

Time management

Communication

5 years experience

Education

Master’s degree in accounting, business or life sciences

Job description

University of Kansas Medical Center seeks a Grant Administrator to manage award lifecycles, maintain records in Workday and Huron, and support audits and institutional reporting. The role includes inbox management, portal account coordination, and NIH Loan Repayment Program support, with a focus on accuracy and compliance.

The ideal candidate has 5 years of administrative experience and a Master’s degree in accounting, business or life sciences, with proficiency in Workday and Huron Research