Grant Manager, Psychiatry & Behavioral Sciences

University of Kansas Medical Center; Kansas City (KS); On-site; USD 70,000 - 105,000; Full time

Job summary

University of Kansas Medical Center seeks a Grant Manager in the Psychiatry and Behavioral Sciences division to oversee the lifecycle of sponsored projects, from pre-award activities to post-award reporting. You will collaborate with faculty, Sponsored Programs Administration, and external sponsors to ensure compliance, timely submissions, and accurate cost allocations.

The role emphasizes NIH guidelines, federal funding rules, and proficiency with eRA Commons and Cayuse.

Qualifications

• Four years of experience in grant and sponsored project administration, financial or budget management, or regulatory compliance.
• Four years of experience in business, accounting, social sciences, health services, or administration.
• Experience with NIH and Good Clinical Practice (GCP) guidelines.
• Experience with eRA Commons and Cayuse web applications.
• Experience with electronic and paper submission requirements.
• Experience with sponsored project proposals and financial management.
• Relevant experience in an academic setting.
• Experience applying Uniform Guidance and federal guidelines.
• Experience with grant preparation, coordination, and implementation.
• Experience the research revenue cycle process.
• Experience applying institutional policies and procedures regarding external funding.

Responsibilities

• Manage pre-award activities, including grant application development and tracking.
• Work with faculty, departmental staff, Sponsored Programs Administration, and external sponsors on requirements and deadlines.
• Coordinate faculty effort certification, payroll confirmation, and costing allocations for federally funded awards.
• Track cost share and maintain related information in institutional systems.
• Coordinate grant reports and deliverables, including progress reports and RPPRs.
• Support post-award administration, including budgeting, staffing, and reporting.
• Coordinate financial conflict of interest and related training requirements.
• Assist with proposal submissions, Just-in-Time requests, no-cost extensions, and award modifications.
• Edit and format grant documents, reports, tables, figures, and graphics.
• Review sponsored project proposals for completeness and compliance and facilitate review with faculty and trainees.
• Reconcile grant expenditures and perform compliance reviews.
• Maintain submission logs, reports, records, and resource materials.
• Assist with NIH Public Access Policy compliance and manuscript deposits.
• Route award modifications requiring institutional or sponsor approval.
• Recommend improvements to award management processes.

Skills

Interpersonal skills

Organization

Time management

Communication

Computer skills

Customer service

Quantitative skills

Attention to detail

Education

Master's degree

Tools

eRA Commons

Cayuse

Job description

University of Kansas Medical Center seeks a Grant Manager in the Psychiatry and Behavioral Sciences division to oversee the lifecycle of sponsored projects, from pre-award activities to post-award reporting. You will collaborate with faculty, Sponsored Programs Administration, and external sponsors to ensure compliance, timely submissions, and accurate cost allocations.

The role emphasizes NIH guidelines, federal funding rules, and proficiency with eRA Commons and Cayuse.