Grant Administrator - Research Administration
University of Kansas Medical Center
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Benefits offered by this job
Job summary
University of Kansas Medical Center is seeking a Grant Administrator for Research Administration to coordinate award lifecycle communications, maintain records in Workday and Huron, and support audits and institutional reporting. The role reports to the SPA administrator and supports multiple processes across the Sponsored Programs Administration team.
Key responsibilities include inbox and account management, review of funding opportunities, new award announcements, and record retention.
Qualifications
- 5 years of similar administrative work experience.
- Education may be substituted on a year-for-year basis for the required work experience.
- Experience with Workday and the Huron Research Suite.
Responsibilities
- Coordinate internal communication throughout the lifecycle of the award for accurate records in Workday and Huron for audits and reporting.
- Monitor SPA inboxes and route inquiries to appropriate staff; respond to questions as needed.
- Respond to requests for new faculty and institutional accounts in federal portals and maintain records of portal communications.
- Review and screen funding opportunity announcements; post announcements to the SPA community and other venues.
- Notify designated recipients of new research awards.
- Assist in maintaining records and comply with retention policies.
- Coordinate NIH Loan Repayment Program certifications and provide institutional confirmation to NIH.
- Assist SPA teams with special projects involving data review or entry and system transitions.
- Suggest process improvements and participate in training to adopt system upgrades.
Skills
Education
Tools
Job description
RI Sponsored Programs Administration (SPA)
Grant Administrator - Research Administration
Professional Staff
This position coordinates internal communication throughout the lifecycle of the award to ensure accurate and complete records are maintained in both Workday and the Huron Research Suite for internal and external audits, as well as institutional reporting of research activities. This position reports to the appropriate administrator.
- Support the Award Management team, and other teams, as needed with myResearch (Huron) functions; coordinate with Award Management team to ensure award information is timely and accurate.
- Monitor these shared inboxes: SPA general inbox; mySponsoredProjects (MSP) system inbox; and SPA Operations inbox.
- Ensure that all incoming messages are directed to the appropriate person or office. Answer questions or respond to requests as necessary.
- Flag and report signs of system issues that appear in emails coming to the MSP inbox.
- Responds to requests for new faculty and institutional accounts in federal and other portals (e.g., eRA Commons, NSF, eBRAP, SAMS, etc.).
- Maintains records of requests and communications from portals. Periodically reviews and updates lists of KUMC-affiliated accounts in federal portals.
- Reviews and screens funding opportunity announcements that arrive in the SPA inbox.
- Posts appropriate announcements in the Viva Engage community “KUMC Sponsored Programs Research Funding & News,” plus other venues as appropriate.
- Sends announcements of new research awards to designated recipients.
- Assists in maintaining, standardizing, updating, and correcting records as necessary; assists in complying with KUMC and state and federal records retention policies.
- Respond to requests from the NIH for certification that KUMC faculty who have applied to the Loan Repayment Program (LRP) have met the LRP’s requirements. Obtain confirmation in writing from appropriate staff at KUMC to show that the requirements have been met. Provide institutional confirmation to the NIH through eRA Commons.
- Assist all SPA teams with special projects, including but not limited to those involving data review or entry, reorganization or culling of electronic records, and support during transitions from one system or process to another.
- In coordination with the Assistant Director for Data Management & Effort Reporting, provides support and/or completes independently, projects involving reports, reviews, or correction of data in Workday or the Huron Research Suite.
- Recommends changes and presents ideas to improve communication, processes, accuracy, and customer service. Works closely with SPA team members to accommodate system upgrades and streamline processes.
- Attends training for new Workday systems, Sponsored Programs Administration trainings, and other KUMC trainings that benefit the employee, position, or department.
- Participates in information and planning meetings on key issues related to pre-award and award management processes.
- Conducts activities in a professional and ethical manner, and in accordance with KUMC Policies and applicable local, state and federal laws and regulations.
- Performs job responsibilities in a safe and secure manner.
- Coordinate work with other University areas ensure integration and support of the University mission.
- Develops, maintains and expands job-specific knowledge and skills to keep pace with industry changes and supports the university's commitment to excellence and innovation.
- Participates in relevant committees, task force, or other similar activities.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
- 5 years of similar administrative work experience. Education may be substituted on a year-for-year basis for the required work experience.
- Master’s degree in a relevant field of study (accounting, business or life sciences)
- Work experience in Workday and the Huron Research Suite.
- Analytical Thinking Skills
- Organization Skills
- Customer Service Skills
- Time Management Skills
- Communication Skills
- Resume
- Cover Letter
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Regular
Full time
Salary
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
$60,800.00 - $91,200.00
$60,800.00
$76,000.00
$91,200.00
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