Grant Administrator - Research Administration

University of Kansas Medical Center; Kansas City (MO); On-site; USD 61,000 - 91,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

University of Kansas Medical Center seeks a Grant Administrator to manage award lifecycles, maintain records in Workday and Huron, and support audits and institutional reporting. The role includes inbox management, portal account coordination, and NIH Loan Repayment Program support, with a focus on accuracy and compliance.

The ideal candidate has 5 years of administrative experience and a Master’s degree in accounting, business or life sciences, with proficiency in Workday and Huron Research

Qualifications

• 5 years of similar administrative work experience.
• Master’s degree in a relevant field is preferred (accounting, business or life sciences).
• Experience with Workday and the Huron Research Suite is desirable.

Responsibilities

• Coordinate award management ensuring timely, accurate records in Workday and Huron for audits and reporting.
• Manage SPA inboxes and direct inquiries to the appropriate person.
• Process requests for new faculty accounts in federal portals (eRA Commons, NSF, eBRAP, SAMS, etc.).
• Maintain, standardize and update records in compliance with retention policies.
• Support NIH Loan Repayment Program certifications and provide institutional confirmation to NIH.
• Assist SPA teams with data reviews, reporting, and transitions between systems.
• Propose improvements to processes and participate in relevant trainings and meetings.

Skills

Analytical thinking

Organization

Customer service

Time management

Communication

5 years experience

Education

Master’s degree in accounting, business or life sciences

Job description

Department:RI Sponsored Programs Administration (SPA)-OperationsPosition Title:Grant Administrator - Research AdministrationJob Family Group:Professional StaffJob Description Summary:This position coordinates internal communication throughout the lifecycle of the award to ensure accurate and complete records are maintained in both Workday and the Huron Research Suite for internal and external audits, as well as institutional reporting of research activities. This position reports to the appropriate administrator.Job Description:Key Roles and ResponsibilitiesAward ManagementSupport the Award Management team, and other teams, as needed with myResearch (Huron) functions; coordinate with Award Management team to ensure award information is timely and accurate.Inbox ManagementMonitor these shared inboxes: SPA general inbox; mySponsoredProjects (MSP) system inbox; and SPA Operations inbox.Ensure that all incoming messages are directed to the appropriate person or office. Answer questions or respond to requests as necessary.Flag and report signs of system issues that appear in emails coming to the MSP inbox.Account ManagementResponds to requests for new faculty and institutional accounts in federal and other portals (e.g., eRA Commons, NSF, eBRAP, SAMS, etc.).Maintains records of requests and communications from portals. Periodically reviews and updates lists of KUMC-affiliated accounts in federal portals.Funding Opportunity AnnouncementsReviews and screens funding opportunity announcements that arrive in the SPA inbox.Posts appropriate announcements in the Viva Engage community “KUMC Sponsored Programs Research Funding & News,” plus other venues as appropriate.New Award Announcements:Sends announcements of new research awards to designated recipients.Record Retention and MaintenanceAssists in maintaining, standardizing, updating, and correcting records as necessary; assists in complying with KUMC and state and federal records retention policies.NIH Loan Repayment ProgramRespond to requests from the NIH for certification that KUMC faculty who have applied to the Loan Repayment Program (LRP) have met the LRP’s requirements. Obtain confirmation in writing from appropriate staff at KUMC to show that the requirements have been met. Provide institutional confirmation to the NIH through eRA Commons.SPA ProjectsAssist all SPA teams with special projects, including but not limited to those involving data review or entry, reorganization or culling of electronic records, and support during transitions from one system or process to another.In coordination with the Assistant Director for Data Management & Effort Reporting, provides support and/or completes independently, projects involving reports, reviews, or correction of data in Workday or the Huron Research Suite.Process Improvement & Other DutiesRecommends changes and presents ideas to improve communication, processes, accuracy, and customer service. Works closely with SPA team members to accommodate system upgrades and streamline processes.Attends training for new Workday systems, Sponsored Programs Administration trainings, and other KUMC trainings that benefit the employee, position, or department.Participates in information and planning meetings on key issues related to pre-award and award management processes.Conducts activities in a professional and ethical manner, and in accordance with KUMC Policies and applicable local, state and federal laws and regulations.Performs job responsibilities in a safe and secure manner.Coordinate work with other University areas ensure integration and support of the University mission.Develops, maintains and expands job-specific knowledge and skills to keep pace with industry changes and supports the university's commitment to excellence and innovation.Participates in relevant committees, task force, or other similar activities.This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.Required QualificationsWork Experience:5 years of similar administrative work experience. Education may be substituted on a year-for-year basis for the required work experience.Preferred QualificationsEducation:Master’s degree in a relevant field of study (accounting, business or life sciences)Work Experience:Work experience in Workday and the Huron Research Suite.SkillsAnalytical Thinking SkillsOrganization SkillsCustomer Service SkillsTime Management SkillsCommunication SkillsRequired DocumentsResumeCover LetterComprehensive Benefits Package:Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.htmlEmployee Type:RegularTime Type:Full timeRate Type:SalaryCompensation Statement:The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.Pay Range:$60,800.00 - $91,200.00Minimum$60,800.00Midpoint$76,000.00Maximum$91,200.00