Grant Administrator II

Texas A&M University System; Killeen (TX); On-site; USD 56,000 - 68,000; Full time

Job summary

Texas A&M University-Central Texas in Killeen is seeking a Grant Administrator II to support the university's research portfolio. You will provide guidance and oversight on fiscal, administrative, and regulatory management of grants, contracts, and sponsored programs from award receipt through closeout.

The role works with faculty, sponsors, and department staff to ensure compliance with sponsor requirements, university policies, and federal regulations while managing post-award activities.

Qualifications

• Bachelor's degree in Business or equivalent combination of education and experience.
• Five years of related experience in contract and grant administration in a university or state agency setting.
• Three years of experience as Grants Administrator I in the TAMUCT system.

Responsibilities

• Serves as the point of contact for faculty, sponsors and department administrators for research and non-research grants and contracts.
• Coordinates complex administrative and financial details with researchers, department heads, deans and other university staff with an emphasis on post-award administration of sponsored projects.
• Reviews proposal budgets in the pre-award process for accuracy, completeness, and institutional compliance.
• Interprets/communicates award documents, sponsor regulations, federal, and state laws/regulations System policies and member rules for/to researchers and departmental staff to ensure compliance
• Contacts sponsors for revisions and approvals, which include budget revisions, compliance issues, change of Principal Investigator, time extensions, additional funds requests, etc.
• Reviews and approves all expenditures
• Initiates financial close-out of sponsored research projects according to sponsor guidelines.
• Reconciles each grant account monthly and provides monthly reports.
• Prepares timely journal entries as necessary
• Maintains databases and electronic files.
• Other duties as assigned

Skills

Attention to detail

Verbal and written communication

Organizational and time management

Multitask capability

Education

Bachelor's degree in Business or equivalent

Five years of related grant administration experience

Three years as Grants Administrator I at TAMUCT

Tools

Word

Excel

Job description

Job Title

Grant Administrator II

Agency

Texas A&M University - Central Texas

Department

Business Affairs

Job Location

Killeen, Texas

Job Type

Staff

Proposed Minimum Salary

$5,166.67 monthly

Salary

$62,000.00

Hours

Monday-Friday 8am-5pm, some weekends and after hours

Supervision of Others

This position supervises others.

Work Location

This is not a remote position. The selected candidate will be required to work on campus.

Job Description

The Grant Administrator II is an integral part of the University's research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative, and regulatory management of a portfolio of grants, contracts, and sponsored programs from award receipts through closeout. These grants are from a wide range of sponsors including the federal government, foundations, and industry.

A Presidential Proclamation issued on September 19, 2025, imposes a $100,000 fee on all new H‑1B petitions filed after September 21, 2025, and Texas A&M University-Central Texas will not pay this fee. Additionally, a moratorium issued by Governor Abbott on January 27, 2026, restricts the filing of new H‑1B petitions unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. Applicants must be authorized to work for any U.S. employer.

Responsibilities

• Serves as the point of contact for faculty, sponsors and department administrators for research and non-research grants and contracts.
• Coordinates complex administrative and financial details with researchers, department heads, deans and other university staff with an emphasis on post-award administration of sponsored projects.
• Reviews proposal budgets in the pre-award process for accuracy, completeness, and institutional compliance.
• Interprets/communicates award documents, sponsor regulations, federal, and state laws/regulations System policies and member rules for/to researchers and departmental staff to ensure compliance
• Contacts sponsors for revisions and approvals, which include budget revisions, compliance issues, change of Principal Investigator, time extensions, additional funds requests, etc.
• Reviews and approves all expenditures
• Initiates financial close-out of sponsored research projects according to sponsor guidelines.
• Reconciles each grant account monthly and provides monthly reports.
• Prepares timely journal entries as necessary
• Maintains databases and electronic files.
• Other duties as assigned

Knowledge, Skills and Abilities

• Working knowledge of research compliance issues and key federal grant regulations
• Understanding of financial records
• Knowledge of Word and Excel applications
• Ability to multitask and work cooperatively with others
• Attention to detail, organized, and strong verbal and written communication skills
• Organizational and time management skills, problem-solving and proofreading skills

Education and Experience

Bachelor's degree in Business or equivalent combination of education and experience. Five years of related experience in contract and grant administration in a university setting or state agency setting or three years experience as a Grants Administrator I in the TAMUCT system.

Security and Compliance

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity Statement

Equal Opportunity/Veterans/Disability Employer.