Grant Administrator II

Texas A&M University - Central Texas; Killeen (TX); Vor Ort; USD 56.000 - 68.000; Vollzeit

Zusammenfassung

Texas A&M University - Central Texas in Killeen, TX is seeking a Grant Administrator II to oversee post-award administration for a diverse portfolio of grants from federal, foundations, and industry sponsors. You will guide researchers on compliance, budgets, and sponsor requirements through closeout, coordinating with faculty and department staff.

The position is on campus with standard hours; salary is around $62,000 annually and commensurate with experience. U.S.

Qualifikationen

• Knowledge of federal grant regulations and research compliance.
• Experience with financial records and sponsor reporting.
• Familiarity with awards, budgets, and post-award administration.
• Ability to coordinate with faculty and sponsors to ensure compliance.
• Strong communication and organizational abilities.

Aufgaben

• Serve as point of contact for faculty, sponsors, and department admins for grants.
• Coordinate post-award administration with researchers and deans.
• Review budgets in the pre-award process for accuracy and compliance.
• Communicate award documents and sponsor regulations to researchers.
• Request revisions, approve expenditures, and close out grants.
• Prepare journal entries and maintain databases and files.

Kenntnisse

Research compliance knowledge

Financial records understanding

Word

Excel

Multitasking

Attention to detail

Organization & time management

Problem-solving & proofreading

Ausbildung

Bachelor's degree in Business

Five years of related experience in contract and grant administration

Three years experience as Grants Administrator I in TAMUCT

Tools

Word

Excel

Jobbeschreibung

Job Title

Grant Administrator II Agency Texas A&M University - Central Texas Department Business Affairs

Proposed Minimum Salary

$5,166.67 monthly

Job Location

Killeen, Texas

Job Type

Staff

Job Description

The Grant Administrator II is an integral part of the University’s research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative, and regulatory management of a portfolio of grants, contracts, and sponsored programs from award receipts through closeout. These grants are from a wide range of sponsors including the federal government, foundations, and industry. A Presidential Proclamation issued on September 19, 2025, imposes a $100,000 fee on all new H‑1B petitions filed after September 21, 2025, and Texas A&M University–Central Texas will not pay this fee. Additionally, a moratorium issued by Governor Abbott on January 27, 2026, restricts the filing of new H‑1B petitions unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. Applicants must be authorized to work for any U.S. employer.

Responsibilities

• Serves as the point of contact for faculty, sponsors and department administrators for research and non-research grants and contracts.
• Coordinates complex administrative and financial details with researchers, department heads, deans and other university staff with an emphasis on post-award administration of sponsored projects.
• Reviews proposal budgets in the pre-award process for accuracy, completeness, and institutional compliance.
• Interprets/communicates award documents, sponsor regulations, federal, and state laws/regulations System policies and member rules for/to researchers and departmental staff to ensure compliance.
• Contacts sponsors for revisions and approvals, which include budget revisions, compliance issues, change of Principal Investigator, time extensions, additional funds requests, etc.
• Reviews and approves all expenditures.
• Initiates financial close-out of sponsored research projects according to sponsor guidelines.
• Reconciles each grant account monthly and provides monthly reports.
• Prepares timely journal entries as necessary
• Maintains databases and electronic files.
• Other duties as assigned.

Knowledge, Skills and Abilities

• Working knowledge of research compliance issues and key federal grant regulations
• Understanding of financial records
• Knowledge of Word and Excel applications
• Ability to multitask and work cooperatively with others
• Attention to detail, organized, and strong verbal and written communication skills
• Organizational and time management skills, problem-solving and proofreading skills

Education and Experience

Bachelor’s degree in Business or equivalent combination of education and experience. Five years of related experience in contract and grant administration in a university setting or state agency setting or three years experience as a Grants Administrator I in the TAMUCT system.

Salary

Salary: $62,000.00

Hours

Monday-Friday 8am-5pm, some weekends and after hours

Supervision of Others

This position supervises others.

Work Location

This is not a remote position. The selected candidate will be required to work on campus.

Security Sensitive

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.