Grant Administrative Assistant

YWCA Northern New Jersey; Hackensack (NJ); Hybride; USD 28 000 - 41 000; Temps partiel

Avantages offerts par ce poste

Flexible hybrid work environment

Medical, dental, and vision insurance

Retirement plan

Paid Time Off and holidays

Paid family medical leave

Employee Benefits Perk Program

Employee pricing for YWCA NNJ events

Professional development opportunities

Résumé du poste

YWCA Northern New Jersey is seeking a detail-oriented Part-Time Grants Administrative Assistant to support grants management. Under the direction of the Grant & Data Analyst, this role provides essential administrative and technical support for grant tracking, reporting, document management, and compliance-related tasks.

This position plays an important role in helping the organization maintain accurate records and meet all grant deadlines and requirements.

Qualifications

• Associate or bachelor’s degree in business or nonprofit management, or a Certificate in Nonprofit Management.
• 2–3 years of grants, analyst, or administrative experience in a nonprofit setting.
• Strong administrative, organizational, and time-management skills.

Responsabilités

• Assist with grants tracking, reporting preparation, and document management.
• Support compliance-related tasks and maintain accurate grant records.
• Coordinate deadlines and collaborate with the Grant & Data Analyst and stakeholders.

Connaissances

Administrative skills

Time management

Excel formulas

Adobe Acrobat

Data entry

Confidentiality

Written and verbal communication

Diversity and inclusion

Formation

Associate or Bachelor's degree in business or Nonprofit Management

Certificate in Nonprofit Management

2-3 years grants/analyst/administrative nonprofit experience

Outils

MS Excel

Adobe Acrobat Pro

Description du poste

OUR MISSION AND VISION

YWCA Northern New Jersey is committed to eliminating racism, empowering women, advancing

social justice, supporting families, and strengthening communities. For more than 100 years,

YWCA NNJ has worked to advance racial justice, gender equity, safety, and wellness through

programs, advocacy, and community partnerships.

ABOUT THE ROLE

YWCA Northern New Jersey is seeking a detail-oriented and organized Part-Time Grants

Administrative Assistant to support the organization’s grants management functions. Under the

direction of the Grant & Data Analyst, this role provides essential administrative and technical

support for grant tracking, reporting preparation, document management, and compliance-related

tasks. This position plays an important role in helping the organization maintain accurate records

and meet all grant deadlines and requirements.

WHO YOU ARE

• You have an associate or bachelor’s degree in business or Nonprofit Management,
• You have a Certificate in Nonprofit Management, or 2-3 years of experience in a grants, analyst, or administrative role within a nonprofit setting.
• You have strong administrative, organizational, and time-management skills.
• You are proficient in Microsoft Office, especially Excel, including basic formulas, data entry, and formatting.
• You are proficient in Adobe Acrobat for creating, editing, and managing PDFs.
• You can manage multiple tasks across various grants while meeting deadlines.
• You have strong attention to detail and ensure accuracy in data and documentation.
• You have excellent written and verbal communication skills.
• You can maintain confidentiality and handle sensitive information appropriately.
• You have strong communication, organizational, analytical, and problem-solving skills.
• You work effectively with diverse communities, teams, and stakeholders.
• You are committed to social justice, equity, diversity, and inclusion.
• You lead with empathy, integrity, accountability, collaboration, and sound judgment.

WHAT WE OFFER

• Flexible hybrid work environment
• Medical, dental, and vision insurance
• Supplemental coverages
• Retirement plan
• Paid Time Off and holidays
• Paid family medical leave
• Employee Benefits Perk Program
• Employee pricing for YWCA NNJ-sponsored events
• Professional development opportunities

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

YWCA Northern New Jersey is an Equal Opportunity Employer committed to providing an

inclusive, equitable, and welcoming workplace. We consider all qualified applicants and

employees without regard to race, color, religion or creed, national origin, ancestry, age, sex,

pregnancy or breastfeeding, sexual orientation, gender identity or expression, disability, genetic

information, marital or civil union status, military or veteran status, or any other status protected

by applicable federal, state, or local law. We are committed to maintaining a workplace free from

discrimination, harassment, and retaliation and to providing reasonable accommodation as

required by law.