Grant Administrator - Research Administration

University of Kansas Medical Center; United States; On-site; USD 61,000 - 91,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Job summary

University of Kansas Medical Center in Kansas City, KS seeks a Grant Administrator to coordinate award records, assist in audits, and support divisional reporting within Workday and Huron systems.

The role emphasizes award management, inbox triage, account maintenance, and process improvements, with a strong focus on accuracy and compliance in research administration.

Qualifications

• 5 years of similar administrative work experience. Education may be substituted on a year-for-year basis for the required work experience.
• Experience with Workday and Huron Research Suite is preferred.
• Strong organizational and communication skills are essential.

Responsibilities

• Coordinate internal communication throughout the lifecycle of the award for accurate records in Workday and Huron for audits and reporting.
• Manage SPA inboxes and route inquiries to appropriate staff; monitor system issues.
• Respond to requests to create accounts in federal portals and update records of KUMC-affiliated accounts.
• Review funding opportunity announcements and post relevant information to internal channels.
• Support NIH Loan Repayment Program inquiries and provide institutional confirmation to NIH.
• Assist SPA teams with data reviews, reporting, and transitions between systems.
• Identify and implement process improvements to enhance accuracy, efficiency, and customer service.

Skills

Analytical Thinking

Organization

Customer Service

Time Management

Communication

Education

Master’s degree in a relevant field

Job description

Job Description

Department: RI Sponsored Programs Administration (SPA) ----- Operations Position Title: Grant Administrator - Research Administration Job Family Group: Professional Staff Job Description Summary: This position coordinates internal communication throughout the lifecycle of the award to ensure accurate and complete records are maintained in both Workday and the Huron Research Suite for internal and external audits, as well as institutional reporting of research activities. This position reports to the appropriate administrator.

• Award Management Support the Award Management team, and other teams, as needed with myResearch (Huron) functions; coordinate with Award Management team to ensure award information is timely and accurate.
• Inbox Management Monitor these shared inboxes: SPA general inbox; mySponsoredProjects (MSP) system inbox; and SPA Operations inbox. Ensure that all incoming messages are directed to the appropriate person or office. Answer questions or respond to requests as necessary. Flag and report signs of system issues that appear in emails coming to the MSP inbox.
• Account Management Responds to requests for new faculty and institutional accounts in federal and other portals (e.g., eRA Commons, NSF, eBRAP, SAMS, etc.). Maintains records of requests and communications from portals. Periodically reviews and updates lists of KUMC-affiliated accounts in federal portals.
• Funding Opportunity Announcements Reviews and screens funding opportunity announcements that arrive in the SPA inbox. Posts appropriate announcements in the Viva Engage community “KUMC Sponsored Programs Research Funding & News,” plus other venues as appropriate.
• New Award Announcements: Sends announcements of new research awards to designated recipients.
• Record Retention and Maintenance Assists in maintaining, standardizing, updating, and correcting records as necessary; assists in complying with KUMC and state and federal records retention policies.
• NIH Loan Repayment Program Respond to requests from the NIH for certification that KUMC faculty who have applied to the Loan Repayment Program (LRP) have met the LRP’s requirements. Obtain confirmation in writing from appropriate staff at KUMC to show that the requirements have been met. Provide institutional confirmation to the NIH through eRA Commons.
• SPA Projects Assist all SPA teams with special projects, including but not limited to those involving data review or entry, reorganization or culling of electronic records, and support during transitions from one system or process to another. In coordination with the Assistant Director for Data Management & Effort Reporting, provides support and/or completes independently, projects involving reports, reviews, or correction of data in Workday or the Huron Research Suite.
• Process Improvement & Other Duties Recommends changes and presents ideas to improve communication, processes, accuracy, and customer service. Works closely with SPA team members to accommodate system upgrades and streamline processes. Attends training for new Workday systems, Sponsored Programs Administration trainings, and other KUMC trainings that benefit the employee, position, or department. Participates in information and planning meetings on key issues related to pre-award and award management processes. Conducts activities in a professional and ethical manner, and in accordance with KUMC Policies and applicable local, state and federal laws and regulations. Performs job responsibilities in a safe and secure manner. Coordinate work with other University areas ensure integration and support of the University mission. Develops, maintains and expands job-specific knowledge and skills to keep pace with industry changes and supports the university's commitment to excellence and innovation. Participates in relevant committees, task force, or other similar activities.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience: 5 years of similar administrative work experience. Education may be substituted on a year-for-year basis for the required work experience.

Preferred Qualifications

• Education: Master’s degree in a relevant field of study (accounting, business or life sciences)
• Work Experience: Work experience in Workday and the Huron Research Suite.

Skills

• Analytical Thinking Skills
• Organization Skills
• Customer Service Skills
• Time Management Skills
• Communication Skills

Required Documents

• Resume
• Cover Letter

Comprehensive Benefits Package

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type

Regular

Time Type

Full time

Rate Type

Salary

Compensation Statement

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range

Pay Range: $60,800.00 - $91,200.00
Minimum $60,800.00
Midpoint $76,000.00
Maximum $91,200.00

Equal Opportunity Employer

The mission of the University of Kansas Medical Center is to improve lives and communities in Kansas and beyond through innovation in education, research, and health care. The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information.

http://policy.ku.edu/IOA/nondiscrimination

https://kumc-publicpoliciesandprocedures.policystat.com/policy/8446235/latest/

Under Kansas state law, certain KUMC positions are subject to disability preference. For positions subject to this requirement, KUMC will offer an interview to a person who has applied for an open position who is qualified, with or without reasonable accommodation, to meet the performance standards of the position and who has presented acceptable proof of disability. If the position you apply for is subject to the disability preference requirement, you will be asked to provide information in support of your request for disability preference when you complete the application for employment.

https://civilrights.ku.edu/annual-security-and-fire-safety-report

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

https://www.laborposters.org/federal/1606-federal-pay-transparency-poster.htm