Administrative Coordinator for Research Programs

Washington University; St. Louis (MO); On-site; USD 32,000 - 50,000; Full time

Job summary

Washington University in St. Louis seeks an Administrative Program Support to assist with scheduling, communications, and project support in a dynamic academic department.

The role covers coordinating meetings, managing budgets, processing purchasing, and maintaining confidential records. Strong MS Office skills and multitasking are essential; a Bachelor's degree is preferred and prior experience in a university setting is a plus.

Qualifications

• High school diploma or equivalent is required or combined education/experience.
• Bachelor's degree is preferred.
• 5 years of Administration/Office Support experience.
• 2 years of relevant experience preferred.

Responsibilities

• Assist with scheduling meetings for the Chair with others.
• Route outgoing emails to correct recipients for processes.
• Provide program/project support for research, admin and/or academic activities.
• Coordinate and oversee complex projects.
• Manage departmental activities including personnel, payroll, purchasing.
• Handle confidential information and draft communications.
• Create and edit communications and materials; oversee printing and distribution.
• Plan meetings/events, negotiate vendors, manage event budgets.

Skills

Administrative Support

Communication

Computer Applications

Computer Literacy

Interacting with Management

Interpersonal Communication

Microsoft Office

Multitasking

Office Organization

Office Procedures

Prioritization

Teamwork

Working Independently

Work Relationships

Written Communication

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

Washington University in St. Louis seeks an Administrative Program Support to assist with scheduling, communications, and project support in a dynamic academic department.

The role covers coordinating meetings, managing budgets, processing purchasing, and maintaining confidential records. Strong MS Office skills and multitasking are essential; a Bachelor's degree is preferred and prior experience in a university setting is a plus.