Graduate Records Evaluator

Seattle University; Seattle (WA); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Hybrid work eligibility

Job summary

Seattle University is seeking a Graduate Records Evaluator to support admissions operations. This role processes graduate applications, reviews transcripts, and maintains accurate applicant records across the CRM and student information systems.

You will assist with international documentation, transfer credits, and data quality initiatives throughout the year. Under the Associate Director of Graduate Admissions, you will help ensure accurate and timely admissions decisions, engage with

Qualifications

• Compiles digital documentation and processes applications in the CRM system
• Develops knowledge of graduate program and certificate requirements
• Serves as a resource for international documentation requirements
• Maintains data quality across applicant records

Responsibilities

• Process and review graduate applications and transcripts
• Evaluate transferable credits and GPA calculations as needed
• Monitor applications through CRM and campus systems
• Respond to inquiries from prospective students and departments
• Generate reports and audits of application data
• Support enrollment goals through data integrity and operations tasks

Skills

Data entry

CRM knowledge

Analytical skills

Customer service

Education

Bachelor's degree

Tools

CRM software

Job description

Months Per Year:

This is a 12-month-per-year, Limited-Term Appointment position with an anticipated conclusion date of December 1, 2027.

Work Model:

Hybrid Work Eligible

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

• Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
• Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
• Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
• Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.
• Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
• Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Job Description Summary

Under the direction of the Associate Director of Graduate Admissions, the Graduate Records Evaluator plays a key role in the processing of all admissions applications and records management. The Evaluator carefully reviews and prepares application files for review, evaluates transcripts for all applications, and oversees each application from creation to decision. The Evaluator assists with evaluating transferable credit, calculates cumulative and major GPAs when necessary, and confirms that prerequisite courses are fulfilled and/or in progress. As a key member of the Admissions Operations team, the Evaluator also maintains data quality for prospective students at all stages and provides support for general operations tasks throughout the year. The Evaluator also provides ongoing technical support and training in support of university enrollment goals.

About Seattle University and Graduate Studies

Seattle University is a Jesuit Catholic university in the heart of Seattle, committed to educating the whole person, to professional formation, and to empowering leaders for a just and humane world. Graduate education is central to that mission, and graduate students bring rich professional and life experience to our community.

Seattle University is currently home to over 40 graduate degree and certificate programs, serving approximately 3000 students annually. Graduate Studies, within the Office of the Provost, works alongside the university's colleges and schools to recruit, admit, and retain qualified graduate students. The Graduate Records Evaluator plays a key role in that work by preparing complete, accurate application files and keeping applicant records clean from application through decision.

Position Description:

• Compile digital documentation and perform application processing in the customer relationship management (CRM) system so academic departments can review and evaluate applicants for admission.
• Develop a strong working knowledge of the application requirements for all graduate programs and certificates to help prospective students and departments navigate the application and review process.
• Serve as a primary resource for international documentation requirements.
• Share maintenance of Graduate Service Agreements to help manage processes with departments.
• Generate reports and audit the integrity of application data.
• Monitor each application through its integration with the enterprise student records system and through the admission decision.
• Release admission decisions during each application cycle.
• Assist in maintaining data quality (applicant and record cleanliness) by working closely with others on the Admissions and Operations teams. Tasks may include editing small parts of multiple records, general audits, scanning and assigning documents, and exporting data for mass corrections.
• In partnership with the admissions counselors and designated academic liaisons, respond to inquiries from prospective students, provide information on university policies, and contribute to the overall effort of meeting the university's annual enrollment goals.

Required Qualifications

• Bachelor's degree.
• Demonstrated commitment to diversity and to the unive