Graduate Records Evaluator

Seattle University Electrical and Computer Engineering; Seattle (WA); Hybrid; USD 31,000 - 37,000; Full time

Job summary

Seattle University is seeking a Graduate Records Evaluator to process admissions applications and manage records. The role includes reviewing transcripts, evaluating credits, and ensuring data quality across the admissions workflow.

The position supports transfer and international documentation, reports generation, and collaboration with admissions teams to meet enrollment targets. Hybrid work is available after onboarding during a 12-month term.

Qualifications

• Bachelor’s degree required.
• Demonstrated commitment to diversity and to the university’s mission, vision, and values.
• 1+ years of customer service and data entry experience, preferably in credential evaluation or academic advising.
• Attention to detail and whole-systems thinking.
• Ability to work independently and collaboratively in a team.

Responsibilities

• Compile digital documentation and perform application processing in the CRM system for departments to review applicants for admission.
• Develop knowledge of application requirements for all graduate programs and certificates to assist applicants and departments.
• Serve as the primary resource for international documentation requirements.
• Maintain Graduate Service Agreements with departments to manage processes.
• Generate reports and audit application data integrity.
• Monitor applications through the student records system and admission decision processes.
• Release admission decisions during each application cycle.
• Assist in maintaining data quality by editing records, performing audits, scanning and exporting data for mass corrections.
• Collaborate with counselors and academic liaisons to respond to inquiries and support enrollment goals.

Skills

Attention to detail

Whole-systems thinking

Independent work

Team collaboration

Customer service

Education

Bachelor's degree

Tools

Slate

Workday

Job description

Months Per Year:

This is a 12-month-per-year, Limited-Term Appointment position with an anticipated conclusion date of December 1, 2027.

Work Model:

Hybrid Work Eligible

Seattle University’s Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Job Description Summary

Under the direction of the Associate Director of Graduate Admissions, the Graduate Records Evaluator plays a key role in the processing of all admissions applications and records management. The Evaluator carefully reviews and prepares application files for review, evaluates transcripts for all applications, and oversees each application from creation to decision. The Evaluator assists with evaluating transferable credit, calculates cumulative and major GPAs when necessary, and confirms that prerequisite courses are fulfilled and/or in progress. As a key member of the Admissions Operations team, the Evaluator also maintains data quality for prospective students at all stages and provides support for general operations tasks throughout the year. The Evaluator also provides ongoing technical support and training in support of university enrollment goals.

About Seattle University and Graduate Studies

Seattle University is a Jesuit Catholic university in the heart of Seattle, committed to educating the whole person, to professional formation, and to empowering leaders for a just and humane world. Graduate education is central to that mission, and graduate students bring rich professional and life experience to our community.

Seattle University is currently home to over 40 graduate degree and certificate programs, serving approximately 3000 students annually. Graduate Studies, within the Office of the Provost, works alongside the university’s colleges and schools to recruit, admit, and retain qualified graduate students. The Graduate Records Evaluator plays a key role in that work by preparing complete, accurate application files and keeping applicant records clean from application through decision.

Position Description:

• Compile digital documentation and perform application processing in the customer relationship management (CRM) system so academic departments can review and evaluate applicants for admission.
• Develop a strong working knowledge of the application requirements for all graduate programs and certificates to help prospective students and departments navigate the application and review process.
• Serve as a primary resource for international documentation requirements.
• Share maintenance of Graduate Service Agreements to help manage processes with departments.
• Generate reports and audit the integrity of application data.
• Monitor each application through its integration with the enterprise student records system and through the admission decision.
• Release admission decisions during each application cycle.
• Assist in maintaining data quality (applicant and record cleanliness) by working closely with others on the Admissions and Operations teams. Tasks may include editing small parts of multiple records, general audits, scanning and assigning documents, and exporting data for mass corrections.
• In partnership with the admissions counselors and designated academic liaisons, respond to inquiries from prospective students, provide information on university policies, and contribute to the overall effort of meeting the university’s annual enrollment goals.

Required Qualifications

• Bachelor’s degree.
• Demonstrated commitment to diversity and to the university’s mission, vision, and values.
• One or more years of experience in customer service and detailed data entry, preferably in an educational environment in the areas of credential evaluation or academic advising, or an equivalent combination of education and experience.
• Demonstrated attention to detail and whole-systems thinking.
• Ability to work both independently and collaboratively in a team environment.

Preferred Qualifications

• A resilient and innovative problem solver with excellent organizational abilities, acute attention to detail, and strong interpersonal skills that enable them to develop positive relationships with key campus partners and provide personalized attention to prospective students throughout the admissions process.
• Ability to exercise professional judgment to make informed decisions based on experience, reason, and policy while considering issues of equity, fairness, and historical precedent.
• Adept at managing and prioritizing multiple tasks.
• CRM experience, preferably with Slate and Workday.

Compensation at a Glance

$22.56 per hour - $26.50 per hour

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Benefits are available to eligible employees working at an FTE of 0.53 or greater. Eligible employees may choose from three medical plans, as well as dental and vision insurance programs. Protect your income with life, short- and long-term disability coverage. Plan for your future with up to a 10% employer contribution toward retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions, up to a maximum of 5%.

Eligible employees may also take advantage of 100% paid tuition benefits for themselves and eligible dependents, a subsidized transportation benefit, a wellness program with free access to an on-site fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid December holiday break closure, vacation and paid sick leave, and paid community service leave.

Positions designated as hybrid eligible may offer the opportunity for a hybrid work schedule after successful completion of an introductory period of 3–6 months. In these cases, the role typically begins fully on campus to support onboarding and training, with the potential to transition to a hybrid arrangement thereafter.

Positions designated as on-site are not eligible for hybrid work and are expected to remain fully on campus.

All flexible work arrangements are subject to periodic review and may be modified or discontinued at any time at the university’s discretion.