Graduate Programs & Student Services Coordinator

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 44,000 - 49,000; Full time

Job summary

The Rector & Visitors of the University of Virginia is seeking a Student Services & Administrative Coordinator in Charlottesville, VA. The role combines student services, graduate program support, event coordination, and administrative operations, with ~75% focused on graduate students and 25% on front desk and events.

Responsibilities include managing academic records, admissions support, and coordinating recruitment events, while providing welcoming front desk service and general

Qualifications

• Education: High school diploma or equivalent required.
• Experience: 4+ years of relevant experience required.
• Preferred: Bachelor's degree and experience in student-related program support.

Responsibilities

• Serve as front-line contact for students, faculty, staff, and visitors.
• Support graduate program workflows, admissions, onboarding, and enrollment.
• Coordinate graduate recruitment events, orientation, defenses, and symposia.
• Provide administrative support including scheduling, room reservations, purchases, and reimbursements.

Skills

Customer service

Interpersonal skills

Organizational skills

Communication

Teamwork

Problem-solving

Education

High school diploma or equivalent

Bachelor's degree

Tools

SIS

Stellic

SAFM

SLATE

Airtable

Perceptive Content

Workday

Microsoft Office

Google Workspace

Job description

The Rector & Visitors of the University of Virginia is seeking a Student Services & Administrative Coordinator in Charlottesville, VA. The role combines student services, graduate program support, event coordination, and administrative operations, with ~75% focused on graduate students and 25% on front desk and events.

Responsibilities include managing academic records, admissions support, and coordinating recruitment events, while providing welcoming front desk service and general