Graduate Programs & Student Services Coordinator

Commonwealth of VA Careers; Charlottesville (VA); On-site; USD 29,000 - 32,000; Full time

Job summary

The University of Virginia Department of Computer Science seeks a Student Services & Administrative Coordinator to support graduate program operations, events, and front-desk tasks in Charlottesville. Reporting to the Assistant Director, the role combines graduate admissions, records, recruitment, onboarding, and event coordination with strong customer service and organizational skills.

Ideal candidate will manage multiple priorities in a fast-paced academic environment, coordinate scheduling

Qualifications

• High school diploma or equivalent required.
• 4+ years of relevant experience required.
• Experience with graduate programs or student services is a plus.

Responsibilities

• Provide front desk coverage and serve as a welcoming first point of contact for students, faculty, visitors, and external partners.
• Coordinate scheduling, room reservations, printing requests, visitor support, and access to departmental spaces.
• Assist with purchasing, student travel arrangements, reimbursements, PhD employment letters, and other administrative processes as needed.
• Support graduate admissions, recruitment, onboarding, orientation, and enrollment activities.
• Plan and support graduate recruitment events, new student orientation, defenses, and ceremonies; manage vendor coordination and event execution.

Skills

Customer service

Interpersonal skills

Organizational skills

Multitasking

Microsoft Office

Google Workspace

Communication

Education

Bachelor's degree

Tools

SIS

Stellic

SLATE

Airtable

Perceptive Content

Workday

Job description

The University of Virginia Department of Computer Science seeks a Student Services & Administrative Coordinator to support graduate program operations, events, and front-desk tasks in Charlottesville. Reporting to the Assistant Director, the role combines graduate admissions, records, recruitment, onboarding, and event coordination with strong customer service and organizational skills.

Ideal candidate will manage multiple priorities in a fast-paced academic environment, coordinate scheduling