Administrative Coordinator: Dept Operations & Finance

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Rector & Visitors of the University of Virginia is seeking an Intermediate Administrative Coordinator to support the department chair, administrator, and faculty in Charlottesville. The role covers general administrative duties, travel planning, scheduling, HR liaison, and project support across the Department of Cell Biology.

Responsibilities include managing financial statements, reimbursements, and data entry while coordinating events, meetings, and department communications.

Qualifications

• High School Diploma or equivalent required.
• At least 1 year of relevant experience required.
• Experience supporting administrative and financial operations is a plus.

Responsibilities

• Provide accurate administrative support to the chair and department staff.
• Handle front office tasks, scheduling, travel, and office logistics.
• Support HR, recruitment, and immigration processes as needed.
• Assist with events, seminars, and department activities.
• Maintain department website and liaison with IT for updates.

Skills

Admin support

Customer service

Scheduling

Documentation

Education

High School Diploma or equivalent

Job description

The Rector & Visitors of the University of Virginia is seeking an Intermediate Administrative Coordinator to support the department chair, administrator, and faculty in Charlottesville. The role covers general administrative duties, travel planning, scheduling, HR liaison, and project support across the Department of Cell Biology.

Responsibilities include managing financial statements, reimbursements, and data entry while coordinating events, meetings, and department communications.