Presidential Office: Executive Receptionist & Admin Lead

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 33,000 - 36,000; Full time

Job summary

The Rector & Visitors of the University of Virginia is seeking an Executive Receptionist and Administrative Assistant in Charlottesville, VA to serve as the first point of contact for visitors, callers, and guests interacting with the Office of the President and the executive offices in Madison Hall.

This role provides administrative and operational support, including coordinating expense reports, supplies, space utilization, and visitor services.

Qualifications

• Education: High School Diploma or equivalent required.
• 1+ year of relevant administrative experience.
• Preferred: Bachelor's degree and 3 years supporting executive leaders.

Responsibilities

• Serve as the primary point of contact for visitors and callers at Madison Hall.
• Provide administrative support: calendars, travel, expense reports, supplies.
• Coordinate office space, visitor parking, and meeting logistics.
• Support other executive office activities as needed.

Skills

Customer service

Oral and written communication

Time management

Education

High School Diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Office

Outlook

Excel

Word

Job description

The Rector & Visitors of the University of Virginia is seeking an Executive Receptionist and Administrative Assistant in Charlottesville, VA to serve as the first point of contact for visitors, callers, and guests interacting with the Office of the President and the executive offices in Madison Hall.

This role provides administrative and operational support, including coordinating expense reports, supplies, space utilization, and visitor services.