Graduate Programs Operations Coordinator

The Pennsylvania State University; State College (Centre County); On-site; USD 41,000 - 59,000; Full time

Job summary

The Pennsylvania State University’s AESE department is seeking an Academic Program Coordinator to provide administrative support for four graduate programs and to work closely with four graduate directors.

Responsibilities include managing admissions, maintaining student records, organizing orientations, updating the department handbook and websites, processing assistantships in WorkLion, and handling graduate travel and p-card reconciliations in SAP Concur.

Qualifications

• Excellent organizational, communication (oral and written), and interpersonal skills.
• Ability to work with minimal supervision in a team environment.
• Graduate program experience preferred but not required.
• Proficient working knowledge of Microsoft Office, LionPATH, GRADS, SAP Concur (or equivalent systems) and the ability to learn new software packages is preferred.

Responsibilities

• Manage the graduate admissions process; communicate with applicants, prepare application information for the graduate committees, maintain student files; schedule, track, and coordinate exams with the Graduate School; use LionPATH to perform academic actions for students and faculty.
• Maintain department student records; collect data and process information for fellowship nominations and awards; organize/attend orientation for new graduate students to the department; track progress of required training for graduate students.
• Responsible for maintenance of the graduate programs portion of the department website, various databases, listservs, and updates to the department graduate handbook.
• Process assistantship appointments and assignments in WorkLion.
• Assist with processing graduate travel and p-card reconciliations in SAP Concur.

Skills

Organizational skills

Communication skills

Interpersonal skills

Independent work

Education

GED or HS

Tools

Microsoft Office

LionPATH

GRADS

SAP Concur

Job description

The Pennsylvania State University’s AESE department is seeking an Academic Program Coordinator to provide administrative support for four graduate programs and to work closely with four graduate directors.

Responsibilities include managing admissions, maintaining student records, organizing orientations, updating the department handbook and websites, processing assistantships in WorkLion, and handling graduate travel and p-card reconciliations in SAP Concur.