Academic Program Coordinator

The Pennsylvania State University; Pennsylvania; Hybrid; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Competitive benefits package

Job summary

The Pennsylvania State University is seeking an Academic Program Coordinator in the AESE department at University Park. This self-directed role supports four graduate programs, handling admissions, records, exams, and data for fellowships while coordinating with graduate directors.

Experience with LionPATH and SAP Concur is preferred, with a strong emphasis on organization and communication. The position offers a hybrid work arrangement, competitive benefits, and a generous 75% tuition discount

Qualifications

• Excellent organizational, communication, and interpersonal skills.
• Ability to work with minimal supervision in a team environment.
• GED or HS diploma with 2+ years of relevant experience.

Responsibilities

• Manage graduate admissions processes, communicate with applicants, and prepare information for committees.
• Maintain student records and coordinate exams with the Graduate School.
• Maintain department websites, databases, and the graduate handbook.
• Process appointments and assist with travel and SAP Concur reconciliations.

Skills

Organizational skills

Communication skills

Interpersonal skills

Team collaboration

Education

GED or HS diploma

Tools

Microsoft Office

LionPATH

GRADS

SAP Concur

Job description

Academic Program Coordinator### Academic Program CoordinatorApply: Hybrid: Penn State University Park: Full time: Posted Yesterday: REQ\\_0000083119# **APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.### **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**### **POSITION SPECIFICS**The **Department of Agricultural Economics, Sociology, and Education (AESE)** in the **College of Agricultural Sciences** seeks a self-directed and flexible **Academic Program Coordinator** to provide support for its graduate programs. The person in this position will provide administrative support to four graduate programs in the Department and work closely with four graduate directors. **Responsibilities include:*** Manage the graduate admissions process; communicate with applicants, prepare application information for the graduate committees, maintain student files; schedule, track, and coordinate exams with the Graduate School; use LionPATH to perform academic actions for students and faculty.* Maintain department student records; collect data and process information for fellowship nominations and awards; organize/attend orientation for new graduate students to the department; track progress of required training for graduate students.* Responsible for maintenance of the graduate programs portion of the department website, various databases, listservs, and updates to the department graduate handbook.* Process assistantship appointments and assignments in WorkLion.* Assist with processing graduate travel and p-card reconciliations in SAP Concur. **Require Qualifications:*** Excellent organizational, communication (oral and written), and interpersonal skills.* Ability to work with minimal supervision in a team environment. **Preferred Qualifications:*** Graduate program experience preferred but not required.* Proficient working knowledge of Microsoft Office, LionPATH, GRADS, SAP Concur (or equivalent systems) and the ability to learn new software packages is preferred. **MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS**General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; Relevant education accepted in lieu of experienceRequired Certifications:None### **BACKGROUND CHECKS/CLEARANCES**Employment with the University will require successful completion of background check(s) in accordance with University policies.### Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. **SALARY & BENEFITS**The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.