Graduate Programs Coordinator - Doctoral & Joint Programs

Opt For Healthy Living; San Diego, Northern (CA, KY); Hybrid; USD 47,000 - 50,000; Full time

Job summary

San Diego State University in San Diego seeks an Administrative Support Coordinator II to provide centralized coordination and administrative support for CHHS graduate programs, including Joint Doctoral Programs. The role reports to the Associate Dean for Research and Graduate Studies and ensures timelines, records, and communications stay organized.

The coordinator supports the student lifecycle from recruitment through degree completion and alumni follow-up, and collaborates with UC San Diego

Qualifications

• Experience in a higher education environment is preferred.
• Administrative experience supporting a graduate-level academic program is preferred.
• Strong attention to detail and experience maintaining accurate databases, tracking systems, and program documentation.
• Strong organizational and project coordination skills, with the ability to manage multiple processes, deadlines, and priorities simultaneously.
• Experience working collaboratively across departments, programs, or organizations to coordinate shared processes and initiatives.

Responsibilities

• Graduate Program Coordination: Coordinate administrative processes, timelines, records, and communications across CHHS graduate and Joint Doctoral Programs, ensuring required activities are completed accurately and on schedule.
• Student Lifecycle Administration: Support processes spanning recruitment and admissions, enrollment, academic progress, degree completion, and alumni follow-up while maintaining organized records and tracking required actions.
• Joint Doctoral Program Support: Provide dedicated administrative coordination for the Joint Doctoral Program in Interdisciplinary Research in Substance Use, including collaboration with UC San Diego and support for examinations, course agreements, documentation, and student processes.
• Data & Records Coordination: Maintain graduate program tracking systems and coordinate the collection, organization, and reporting of student, alumni, academic, research, and career information in partnership with College and university units.
• Communication & Stakeholder Support: Serve as a central administrative resource for program directors, faculty, students, alumni, staff, College leadership, and external partners by communicating established processes, coordinating follow-up, and connecting stakeholders with appropriate resources.
• Administrative Problem Solving: Monitor deadlines and workflow, identify and resolve routine administrative issues, and coordinate with the Associate Dean or appropriate campus offices when matters require additional policy or program expertise.
• Dean’s Office Operations: Support College communications and email management, special events, front-office functions, and other administrative projects that contribute to the academic and research operations of CHHS.

Skills

Higher Ed experience

Graduate program admin

Attention to detail

Database management

Project coordination

Cross-department collaboration

Education

High school diploma or equivalent

Job description

San Diego State University in San Diego seeks an Administrative Support Coordinator II to provide centralized coordination and administrative support for CHHS graduate programs, including Joint Doctoral Programs. The role reports to the Associate Dean for Research and Graduate Studies and ensures timelines, records, and communications stay organized.

The coordinator supports the student lifecycle from recruitment through degree completion and alumni follow-up, and collaborates with UC San Diego