Graduate Enrollment Services Coordinator

Penn State University; Northern (KY); Hybrid; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Comprehensive benefits

Paid time off

Job summary

Penn State University’s Fox Graduate School is seeking an Academic Program Coordinator to support the Graduate Enrollment Services (GES) team’s daily operations in an in-office setting. The role requires strong communication, data management, and organizational skills to serve students and university partners effectively.

You will liaise with students, staff, and faculty, answer inquiries, manage calendars and email, process transcripts, and maintain confidential records while contributing to

Qualifications

• GED or HS plus 2+ years relevant experience.
• Proficiency in Microsoft Office (Word, Access, Excel, PowerPoint) required.

Responsibilities

• Serve as first-line liaison with internal and external contacts and work closely with students, staff, and faculty across the university.
• Answer inquiries from applicants and current students regarding the standard application, enrollment, and graduation procedures.
• Schedule meetings and appointments and maintain calendars.
• Manage the GES general email account.
• Process incoming transcripts and test scores for graduate applicants.
• Scan and index confidential student-related documents using imaging systems.
• Develop new processes and procedures in support of GES office needs.
• Perform routine data entry.

Skills

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Customer service

Attention to detail

Multitasking

Education

GED or HS

Tools

Microsoft Office

Job description

Penn State University’s Fox Graduate School is seeking an Academic Program Coordinator to support the Graduate Enrollment Services (GES) team’s daily operations in an in-office setting. The role requires strong communication, data management, and organizational skills to serve students and university partners effectively.

You will liaise with students, staff, and faculty, answer inquiries, manage calendars and email, process transcripts, and maintain confidential records while contributing to