Graduate Programs Coordinator - Flexible Schedule & Data

Penn State University; State College (Centre County); On-site; USD 52,000 - 76,000; Full time

Job summary

Penn State University is seeking an Academic Program Coordinator in the College of the Liberal Arts, Department of English, to provide essential administrative support for graduate programs.

You will serve as the main contact for inquiries, manage budgets and data, support leadership, and help recruit and onboard graduate students. Strong organizational and communication skills are required.

Qualifications

• Exceptional attention to detail and accuracy.
• Excellent interpersonal and customer service skills.
• Strong organizational and problem-solving abilities, able to juggle priorities.
• Effective written and verbal communication.
• Proficiency in Excel for data tracking and reporting, Outlook for scheduling.

Responsibilities

• Serve as primary department contact for program inquiries and assist students and instructors.
• Respond to inquiries from prospective students.
• Monitor program budget including tracking assistantships/fellowships and expenditures.
• Create and maintain databases; compile academic data and prepare reports for leadership.
• Support department directors by generating reports and handling correspondence.
• Maintain the graduate program website and manage student recruitment activities.
• Coordinate scholarship, assistantship and fellowship data; track expenses.
• Assist incoming graduate students with onboarding and paperwork.
• Enter graduate assistantships and fellowships into University Systems.
• Review graduation milestones and degree requirements.
• Process exam requests and administer doctoral exams; liaise with Graduate School.
• Support registration and record-keeping for independent study and controlled courses.
• Monitor graduate student enrollments and communications.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Verbal and written communication

Microsoft Office 365 (Excel, Outlook,-

Education

Associate Degree

GED or HS diploma

Tools

Microsoft Office 365

Job description

Penn State University is seeking an Academic Program Coordinator in the College of the Liberal Arts, Department of English, to provide essential administrative support for graduate programs.

You will serve as the main contact for inquiries, manage budgets and data, support leadership, and help recruit and onboard graduate students. Strong organizational and communication skills are required.