Operations Coordinator - Flexible Hours & Tuition Benefits

University of Pennsylvania; United States; On-site; USD 50,000 - 71,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Retirement plans

Flexible work hours

Professional development

Job summary

University of Pennsylvania's Wharton School is seeking a Business Operations Coordinator to provide administrative, financial, and operational support for its Legal Studies department in Philadelphia. The role coordinates programs, manages budgets, and supports faculty, students, and visitors while ensuring efficient department operations.

The position requires a bachelor’s degree with 2–3 years of experience, strong organizational and communication skills, and proficiency with Microsoft Office

Qualifications

• A bachelor’s degree and 2 to 3 years of experience or equivalent combination of education and experience is required.
• Strong organizational and time-management skills, with the ability to manage multiple priorities, meet deadlines, and maintain accuracy and attention to detail in a fast-paced environment.
• Demonstrated ability to handle financial and administrative transactions accurately and to interpret and apply established policies, procedures, and guidelines.
• Strong written, verbal, and interpersonal communication skills, with a demonstrated commitment to providing responsive, professional, and customer-focused service to a variety of constituents.
• Strong proficiency with Microsoft Office, particularly Excel, and demonstrated ability to learn and effectively use financial, administrative, and academic information systems.
• Demonstrated initiative, sound judgment, resourcefulness, and problem-solving skills, including the ability to work independently and collaboratively and identify opportunities to improve administrative processes.

Responsibilities

• Coordinate departmental financial and business transactions, including travel reimbursements, purchase orders, vendor payments, journal entries, budget reallocations, and related financial activities, ensuring accuracy and compliance with University and Wharton policies.
• Provide comprehensive administrative and operational support for departmental meetings, seminars, conferences, workshops, and academic activities, including scheduling, travel arrangements, event logistics, communications, and maintenance of departmental calendars and records.
• Support academic programs, faculty, and students by coordinating course administration, instructional resources, faculty onboarding, and academic processes across undergraduate, MBA, and doctoral programs.
• Develop and maintain financial and operational reports, databases, and records, including monthly account reporting, and assist with budget administration, forecasting, fiscal year-end activities, and other financial reviews.
• Serve as a key departmental resource for faculty, students, visitors, academic advisors, and University partners, resolving routine issues, coordinating special projects, maintaining departmental web content, and identifying opportunities to improve administrative processes and service delivery.
• Other duties as assigned.

Skills

Organizational skills

Time management

Financial transactions

Communication

Excel

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

University of Pennsylvania's Wharton School is seeking a Business Operations Coordinator to provide administrative, financial, and operational support for its Legal Studies department in Philadelphia. The role coordinates programs, manages budgets, and supports faculty, students, and visitors while ensuring efficient department operations.

The position requires a bachelor’s degree with 2–3 years of experience, strong organizational and communication skills, and proficiency with Microsoft Office