Graduate Programs Office Coordinator – Admin & Social Media

California State University, Chico; Long Beach (CA); On-site; USD 45,000 - 49,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

Employee Assistance Program (EAP)

Additional Benefits

Job summary

California State University, Long Beach (CSULB) seeks an administrative support specialist for the Graduate Business Programs Office. The role handles front desk duties, fiscal tasks, scheduling, reporting, and records management, with supervision of student workers.

The position involves overseeing social media coordination, event planning, and ensuring quality customer service to faculty, staff, and students.

Qualifications

• Equivalent to four years of administrative support experience required.
• Must be able to work this schedule: Mon–Thu 9AM–6PM; Fri 8AM–5PM.
• Ability to provide excellent customer service and maintain positive working relationships with faculty, staff, students, and vendors.
• Working knowledge of Windows, Word, Outlook email, spreadsheets, and databases.
• Working knowledge of Canva and social media platforms.
• Excellent written and oral communication skills.

Responsibilities

• Provide administrative and fiscal support: complete purchases, budget requests, and hospitality forms and maintain operating expenses and timesheet entries with oversight from Fiscal Team.
• Serve as receptionist: greet visitors, answer calls, take messages, and relay accurate information.
• Social media/marketing activities: oversee design and posting to social media per the plan.
• Supervise student workers directly and indirectly; manage schedules, onboarding, training, and supervision meetings.

Skills

Customer service

Reception duties

Social media

Communication

Tools

Windows

Microsoft Word

Outlook

Spreadsheets

Databases

Canva

Social media platforms

Job description

California State University, Long Beach (CSULB) seeks an administrative support specialist for the Graduate Business Programs Office. The role handles front desk duties, fiscal tasks, scheduling, reporting, and records management, with supervision of student workers.

The position involves overseeing social media coordination, event planning, and ensuring quality customer service to faculty, staff, and students.