Dynamic Admin Support Coordinator – CHHS Office & Budget Lead

CSULB; Long Beach (CA); On-site; USD 49,000 - 58,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Tuition benefits

Employee Assistance Program

Job summary

California State University, Long Beach (CSULB) seeks an CHHS Administrative Coordinator to provide administrative support to the CHHS, ASM, and departments. The role covers budgeting, communications, scheduling, records, and personnel matters.

The position acts as a customer service point for faculty, staff, students, and the public, with the ability to learn department intricacies and make independent decisions as needed. A strong knowledge of MS Office is required.

Qualifications

• Five years of administrative support experience or equivalent
• Experience with budgeting and purchasing processes
• Proficiency in Microsoft Office; Excel required; familiarity with PeopleSoft and SharePoint

Responsibilities

• Assist Department Chair/Director with budgeting and expenditures planning
• Create, update, and procure department outreach materials and brochures
• Support recruitment processes for faculty, staff, student assistants, and independent contractors
• Maintain department data including personnel, grants, accreditation, and student records
• Assist in tracking faculty schedule availability and preferences

Skills

Administrative support

Budgeting

Communication

Tools

Microsoft Excel

Microsoft Office

PeopleSoft

SharePoint

Job description

California State University, Long Beach (CSULB) seeks an CHHS Administrative Coordinator to provide administrative support to the CHHS, ASM, and departments. The role covers budgeting, communications, scheduling, records, and personnel matters.

The position acts as a customer service point for faculty, staff, students, and the public, with the ability to learn department intricacies and make independent decisions as needed. A strong knowledge of MS Office is required.