Graduate Programs Administrative Assistant

The University of Tampa; Tampa (FL); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Free Tuition

Generous paid leave

Wellness initiatives

Health Insurance

Employer-Funded Disability Insurance

Employee Assistance Program

On-Campus Parking

Job summary

The University of Tampa is hiring a full-time Staff Assistant I for the Graduate Business Programs Office. You will support day-to-day operations, serve as the first point of contact for inquiries, and assist academic advisors with scheduling and data entry.

Responsibilities include clerical tasks, mail handling, maintaining databases, and coordination with vendors. A strong emphasis on customer service and cross-cultural engagement is required.

Qualifications

• High school diploma required, two years of college preferred.
• Prior administrative office experience preferred.
• Excellent written, oral, interpersonal and customer service skills required.
• Ability to multi-task, establish priorities and manage time wisely.
• Proficiency in MS-Office and Adobe Creative Suite; Knowledge of Workday software.

Responsibilities

• Serve as receptionist, first point-of-contact for the Graduate Business Programs Office inquiries and support GBPO staff.
• Provide clerical support including answering phones, copying, faxing, printing, and directing visitors.
• Assist academic advisors with scheduling, Canvas announcements, databases and filing systems.
• Input student data (new student data, graduation applications).
• Maintain office supplies, copier refills, and coordinate with vendors.
• Maintain Graduate Lounge and departmental storage areas; manage departmental email.
• Respond to inquiries and forward to appropriate staff; handle departmental mail.
• Support other faculty and staff when needed.

Skills

Written communication

Oral communication

Interpersonal skills

Customer service

Time management

Multitasking

Education

High school diploma

Two years college

Tools

MS Office

Adobe Creative Suite

Workday

Job description

The University of Tampa is hiring a full-time Staff Assistant I for the Graduate Business Programs Office. You will support day-to-day operations, serve as the first point of contact for inquiries, and assist academic advisors with scheduling and data entry.

Responsibilities include clerical tasks, mail handling, maintaining databases, and coordination with vendors. A strong emphasis on customer service and cross-cultural engagement is required.