Administrative Coordinator — Arts & Letters

The University of Tampa; Tampa (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

The University of Tampa is seeking a full-time Staff Assistant I to provide administrative and operational support to the Departments of English and Writing and Languages and Linguistics, along with the Saunders Writing Center and University of Tampa Press.

This role coordinates a wide range of office, fiscal, and personnel processes across campus locations and serves as a primary contact for students and staff.

Qualifications

• High school diploma or equivalent.
• Two years of progressively responsible administrative support experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and Teams).
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail and commitment to customer service.
• Ability to learn university systems including Workday and other administrative software.
• Willingness to embrace new technologies and continuously improve administrative processes.

Responsibilities

• Act as professional, welcoming point of contact for students, faculty, staff, alumni, vendors, and community partners.
• Coordinate calendars, meetings, correspondence, records management and office operations.
• Support Dean's Office as administrative backup.
• Assist Saunders Writing Center and University of Tampa Press with administrative workflows.
• Support recruitment, onboarding, and contract processing of new faculty hires.
• Process invoices, reimbursements, spend authorizations, and other financial transactions.

Skills

Organizational skills

Written and verbal communication

Interpersonal skills

Multitasking

Customer service mindset

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, Teams)

Job description

The University of Tampa is seeking a full-time Staff Assistant I to provide administrative and operational support to the Departments of English and Writing and Languages and Linguistics, along with the Saunders Writing Center and University of Tampa Press.

This role coordinates a wide range of office, fiscal, and personnel processes across campus locations and serves as a primary contact for students and staff.