Staff Assistant I, Graduate Business Programs

The University of Tampa; Tampa (FL); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Free Tuition

Generous paid leave

Wellness initiatives

Health Insurance

Employer-Funded Disability Insurance

Employee Assistance Program

On-Campus Parking

Job summary

The University of Tampa is hiring a full-time Staff Assistant I for the Graduate Business Programs Office. You will support day-to-day operations, serve as the first point of contact for inquiries, and assist academic advisors with scheduling and data entry.

Responsibilities include clerical tasks, mail handling, maintaining databases, and coordination with vendors. A strong emphasis on customer service and cross-cultural engagement is required.

Qualifications

• High school diploma required, two years of college preferred.
• Prior administrative office experience preferred.
• Excellent written, oral, interpersonal and customer service skills required.
• Ability to multi-task, establish priorities and manage time wisely.
• Proficiency in MS-Office and Adobe Creative Suite; Knowledge of Workday software.

Responsibilities

• Serve as receptionist, first point-of-contact for the Graduate Business Programs Office inquiries and support GBPO staff.
• Provide clerical support including answering phones, copying, faxing, printing, and directing visitors.
• Assist academic advisors with scheduling, Canvas announcements, databases and filing systems.
• Input student data (new student data, graduation applications).
• Maintain office supplies, copier refills, and coordinate with vendors.
• Maintain Graduate Lounge and departmental storage areas; manage departmental email.
• Respond to inquiries and forward to appropriate staff; handle departmental mail.
• Support other faculty and staff when needed.

Skills

Written communication

Oral communication

Interpersonal skills

Customer service

Time management

Multitasking

Education

High school diploma

Two years college

Tools

MS Office

Adobe Creative Suite

Workday

Job description

Position DetailsThe John H. Sykes College of Business at The University of Tampa has an opening for a full-time Staff Assistant I. This position will be responsible for providing administrative support for the Graduate Business Programs office.Responsibilities• Serve as receptionist, first point-of-contact for all Graduate Business Programs Office inquiries, and assistant to all GBPO staff members.• Assist with day-to-day administrative operations, provide clerical support, and perform general office duties, such as answering office phones, copying, faxing, printing, and directing visitor traffic in the office.• Assist academic advisors with scheduling appointments, submitting announcements via Canvas, maintaining databases and filing systems, etc.• Input student data (e.g. new student data, processing applications for graduation, etc.)• Perform other duties as they arise, including assisting other faculty and staff in the above areas when they are not otherwise available.• Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.• Handle incoming and outgoing daily departmental mail.• Maintain the Graduate Business Programs Office departmental email account. Respond to inquiries and/or forward to appropriate staff members.• Monitor all office supplies, copier refill needs, and coordinate with office vendors to maintain office equipment (e.g. printer cartridges for master copy machine, maintenance issues, etc.)• Assist with maintaining the Graduate Lounge, as well as departmental storage areas.• Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.Qualifications• High school diploma required, two years of college is preferred.• Prior administrative office experience preferred.• Excellent written, oral, interpersonal and customer service skills required.• Ability to multi-task, establish priorities and manage time wisely.• Proficiency in MS-Office and Adobe Creative suite.• Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.• Willingness to embrace new technologies and innovative organizational practices.Required AttachmentsPlease be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.1. Cover letter2. ResumeWork Schedule• Monday through Friday, 8:30 a.m. to 5:00 p.m.• Summer – Monday through Thursday, 8:00 a.m. to 5:30 p.m.• Some Saturdays are required (8 per semester) Monday-Friday schedule is adjusted during these weeks.The University of Tampa offers great benefits to include:• FREE Tuition• Generous paid leave• Wellness initiatives• 100% Employer-Funded Health Reimbursement Account• 100% Employer-Paid Short & Long Term Disability Insurance• 100% Employer-Funded Employee Assistance Program• Discounted On-Campus Dining Meal Plans• FREE On-Campus Parking• FREE Access to Campus Amenities (pool, library, campus events and more)• Fitness Center• Pet Insurance• Flexible Spending Accounts• And more!