Graduate Program Coordinator - Biology

Purdue University; West Lafayette (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

Purdue University, College of Science, West Lafayette, Indiana, is seeking a highly organized Graduate Program Coordinator to support graduate education initiatives and department operations in Biology. This role thrives in a dynamic academic environment, building relationships with students, faculty, and staff to help programs run smoothly and meaningfully.

As a key resource for graduate students and departmental leadership, you will coordinate activities, manage budgets, prepare

Qualifications

• Requires a High School Degree or HSE.
• Minimum of four (4) years of experience in an administrative support role.
• Excellent written, verbal and interpersonal communication skills.
• Ability to handle interruptions, balance tasks, meet deadlines, and maintain confidentiality.
• Ability to collaborate with diverse stakeholders across the university.

Responsibilities

• Coordinate graduate program activities, events, and communications.
• Serve as primary contact for students, faculty, and external partners.
• Prepare, edit, and distribute correspondence, reports, and materials.
• Conduct research to support initiatives and decision-making.
• Monitor program budgets and assist with financial processes.
• Support special projects and contribute to process improvements.
• Provide guidance for administrative staff and oversee workflows.

Skills

Excellent written and verbal

Interpersonal communication

Time management

Organizational skills

Drafting/editing

Confidentiality

Advanced computer skills

Education

High School Degree or HSE

Tools

Word

Excel

PowerPoint

Outlook

Internet

Job description

Req Id:

44031

City:

WEST LAFAYETTE

Job Summary

College of Science | Purdue University | West Lafayette, Indiana The College of Science is seeking a highly organized and collaborative Graduate Program Coordinator to support graduate education initiatives and departmental operations in the Biology Department. This role is ideal for someone who enjoys working in a dynamic academic environment, building relationships with students, faculty, and staff, and helping programs run efficiently and effectively. Come work with us in a department that works with people all over the world. There is a lot of energy and we continue to grow. This position will allow you to help support students with meaningful work.

What You'll Do

As the Graduate Program Coordinator, you will provide high-level administrative and program support while serving as a key resource for graduate students, faculty, and departmental leadership. Responsibilities include:

• Coordinate graduate program activities, events, and communications.
• Serve as a primary point of contact for students, faculty, and external partners, resolving complex inquiries with professionalism and discretion.
• Prepare, edit, and distribute correspondence, reports, presentations, and promotional materials.
• Conduct research and gather information to support departmental initiatives and decision-making.
• Monitor program budgets, maintain records, and assist with financial and administrative processes.
• Support special projects and program initiatives, often working independently and exercising sound judgment.
• Provide guidance and functional oversight for administrative support activities and contribute to process improvements.

Why Purdue Science?

The College of Science offers an engaging environment where administrative professionals play an important role in advancing education, research, and student achievement. This position provides opportunities to work closely with faculty, graduate students, and university leaders while contributing to programs that make a meaningful impact.

Join a team that values collaboration, service, and continuous improvement while helping support the next generation of scientists and researchers.

What We're Looking For

Education and Experience Required:

• Requires a High School Degree or High School Equivalency (HSE)
• Minimum of four (4) years of experience in an administrative support role

Skills Required:

• Excellent written, verbal and interpersonal communication skills
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
• Ability to interpret policies and procedures to proactively resolve issues or improve processes
• Ability to identify problems and implement or recommend solutions
• Ability to lead others and provide direction and constructive feedback
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Strong organizational and time management skills and attention to detail
• Drafting, proofreading and editing skills

Additional Information

Purdue University will not sponsor employment authorization for this position. A background check will be required for employment in this position. FLSA: Non-Exempt (Eligible for Overtime). Retirement Eligibility: Non-exempt Defined Contribution Plan. Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days.

Career Stream / Compensation Information

Administrative and Operational Support 4, Pay Band S055, Job Code #20003938

Who We Are

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Equal Opportunity Employer

Purdue University is an EOE employer.