Senior Graduate Program Coordinator

Purdue University; West Lafayette (IN); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Benefit Package

Job summary

Purdue University is seeking a Graduate Program Coordinator for the College of Science – Computer Science to support the PhD program. You will advise incoming students, oversee admissions processes, and coordinate recruitment activities to enhance the graduate experience.

In this role you will collaborate with faculty and staff to manage program data, organize orientation, and ensure policy compliance while representing the department at events and conferences.

Qualifications

• Knowledge of University and Graduate School rules, guidelines, processes and regulations of graduate admissions
• Basic knowledge of databases, html and web development tools; willing to learn the use of new technologies including software systems and databases
• Skills with Microsoft Office document preparation tools
• Excellent written and oral communications skills
• Ability to communicate tactfully and effectively with a diverse clientele

Responsibilities

• Advise incoming PhD students regarding academic requirements, registration, policies, and program progression
• Coordinate and oversee graduate admissions processes, including application review workflows, communications, and data management
• Lead graduate student recruitment efforts and represent the department at conferences, recruiting events, and outreach activities
• Organize and coordinate prospective student campus visits and recruiting programs
• Collaborate with communications staff to develop and maintain recruitment and admissions information across websites, online systems, and promotional materials
• Prepare and maintain graduate program data, reports, and presentations for faculty and departmental leadership
• Coordinate Orientation Week activities for new graduate students and support their transition into the program
• Manage fellowship and funding application processes while working closely with faculty, students, and the Graduate School
• Serve as a knowledgeable resource on graduate program policies, procedures, and deadlines

Skills

Rules & processes knowledge

Databases

HTML & web tools

Microsoft Office

Clear communication

Education

High School Degree or HSE

Tools

HTML

Databases

Microsoft Office

Job description

Job Summary

Graduate Program Coordinator
College of Science – Computer Science

Are you someone who thrives in a workplace with diverse individuals from all over the world? Do you enjoy working with motivated students in a busy environment? Join our collaborative team where you will play a key role in supporting one of the nation's leading CS graduate programs. The Graduate Program Coordinator serves as a central resource for prospective and current PhD students, faculty, and university partners, helping to ensure a positive and well-organized graduate student experience.

In this role, you will serve as an academic counselor to incoming Computer Science PhD students, guiding them through course registration, program requirements, and university processes. You will oversee graduate admissions activities, coordinate recruitment initiatives, and contribute to the continued growth and success of the department's doctoral program.

What You'll Do

• Advise incoming PhD students regarding academic requirements, registration, policies, and program progression
• Coordinate and oversee graduate admissions processes, including application review workflows, communications, and data management
• Lead graduate student recruitment efforts and represent the department at conferences, recruiting events, and outreach activities
• Organize and coordinate prospective student campus visits and recruiting programs
• Collaborate with communications staff to develop and maintain recruitment and admissions information across websites, online systems, and promotional materials
• Prepare and maintain graduate program data, reports, and presentations for faculty and departmental leadership
• Coordinate Orientation Week activities for new graduate students and support their transition into the program
• Manage fellowship and funding application processes while working closely with faculty, students, and the Graduate School
• Serve as a knowledgeable resource on graduate program policies, procedures, and deadlines

Why Purdue Computer Science?

This position offers an opportunity to work closely with faculty, graduate students, and university partners while contributing to the recruitment, development, and success of future researchers and innovators. The role combines academic advising, program administration, student engagement, and strategic recruitment, making it an excellent opportunity for professionals who enjoy building relationships and supporting educational excellence.

If you are energized by working with students, coordinating complex processes, and helping create an outstanding graduate experience, we encourage you to apply.

What We're Looking For

Education and Experience Required

• High School Degree or High School Equivalency (HSE)
• Three (3) years of experience dealing with issues related to graduate studies in a university setting

Skills Required

• Knowledge of University and Graduate School rules, guidelines, processes and regulations of graduate admissions
• Basic knowledge of databases, html and web development tools; willing to learn the use of new technologies including software systems and databases
• Skills with Microsoft Office document preparation tools
• Excellent written and oral communications skills
• Ability to communicate tactfully and effectively with a diverse clientele

Additional Information

• Purdue University will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible for Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan
• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Career Information

Career Stream: Administrative and Operational Support 3

• Pay Band S045
• Job Code #20003937

Career path maker: https://www.purdue.edu/hr/careerpathmaker/

Who We Are

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Equal Opportunity Employer

Purdue University is an EOE employer.