Graduate Program Coordinator

Purdue University; West Lafayette (IN); On-site; USD 42,000 - 66,000; Full time

Job summary

Purdue University College of Science is seeking a highly organized Graduate Program Coordinator to support graduate education initiatives and departmental operations. This role emphasizes building relationships with students, faculty, and staff in a dynamic academic setting.

You will manage communications, events, budgets, and reporting while contributing to process improvements and program initiatives across the department. This is an on-site position in West Lafayette, Indiana.

Qualifications

• Requires a High School Degree or High School Equivalency (HSE).
• Minimum of four (4) years of experience in an administrative support role.

Responsibilities

• Coordinate graduate program activities, events, and communications.
• Serve as a primary point of contact for students, faculty, and external partners, resolving complex inquiries with professionalism and discretion.
• Prepare, edit, and distribute correspondence, reports, presentations, and promotional materials.
• Conduct research and gather information to support departmental initiatives and decision-making.
• Monitor program budgets, maintain records, and assist with financial and administrative processes.
• Support special projects and program initiatives, often working independently and exercising sound judgment.
• Provide guidance and functional oversight for administrative support activities and contribute to process improvements.

Skills

Communication

Multi-tasking

Confidentiality

Collaboration

Problem solving

Leadership

Time management

Drafting

Proofreading

Education

High School Diploma or GED

Tools

Word

Excel

PowerPoint

Outlook

Internet

Job description

College of Science | Purdue University | West Lafayette, Indiana

The College of Science is seeking a highly organized and collaborative Graduate Program Coordinator to support graduate education initiatives and departmental operations. This role is ideal for someone who enjoys working in a dynamic academic environment, building relationships with students, faculty, and staff, and helping programs run efficiently and effectively. Come work with us in a department that works with people all over the world. There is a lot of energy and we continue to grow. This position will allow you to help support students with meaningful work.

What You'll Do

As the Graduate Program Coordinator, you will provide high-level administrative and program support while serving as a key resource for graduate students, faculty, and departmental leadership. Responsibilities include:

• Coordinate graduate program activities, events, and communications.
• Serve as a primary point of contact for students, faculty, and external partners, resolving complex inquiries with professionalism and discretion.
• Prepare, edit, and distribute correspondence, reports, presentations, and promotional materials.
• Conduct research and gather information to support departmental initiatives and decision-making.
• Monitor program budgets, maintain records, and assist with financial and administrative processes.
• Support special projects and program initiatives, often working independently and exercising sound judgment.
• Provide guidance and functional oversight for administrative support activities and contribute to process improvements.

Why Purdue Science?

The College of Science offers an engaging environment where administrative professionals play an important role in advancing education, research, and student achievement. This position provides opportunities to work closely with faculty, graduate students, and university leaders while contributing to programs that make a meaningful impact.

Join a team that values collaboration, service, and continuous improvement while helping support the next generation of scientists and researchers.

What We're Looking For

Education and Experience Required:

• Requires a High School Degree or High School Equivalency (HSE)
• Minimum of four (4) years of experience in an administrative support role

Skills Required:

• Excellent written, verbal and interpersonal communication skills
• Ability to:
  • handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
  • collaborate and communicate with individuals at all levels within and external to the university to support department needs
  • interpret policies and procedures to proactively resolve issues or improve processes
  • identify problems and implement or recommend solutions
  • lead others and provide direction and constructive feedback
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Strong organizational and time management skills and attention to detail
• Drafting, proofreading and editing skills

Additional Information:

• Purdue University will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible for Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan

Administrative and Operational Support 4

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