Graduate Nursing Administrative Assistant: Office & Records

Mississippi University for Women; Columbus (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Mississippi University for Women is seeking an Administrative Assistant for the Graduate Nursing program. The role supports the department chair and faculty, handles front-desk duties, prepares documents, and maintains filing and records systems.

The position requires a high school diploma or GED and 1+ year of administrative experience, with proficiency in Microsoft Office and strong communication skills. This on-site role involves coordinating calendars, reviewing questionnaires, and assisting

Qualifications

• High school diploma or GED required; some college or technical school coursework and/or practical knowledge required.
• Requires more than 1 year of administrative experience in a professional office environment.
• Proficient with Microsoft Office Suite
• Strong communication and interpersonal skills
• Ability to organize and prioritize work
• Ability to work collaboratively with students, employees, etc. throughout the campus community

Responsibilities

• Serves as the initial point of contact and office receptionist for Graduate Nursing; provides administrative and program support, routes calls, greets and directs visitors and students; answers program questions; receives, sorts and distributes mail
• Composes and types general correspondence, letters, reports, tests, syllabi and related documents
• Establishes and maintains filing system, following record retention procedures
• Maintains adequate level of office, equipment, mail supplies and other inventory; orders when needed
• Manages program calendars and coordinates appointments for program director
• Assists department chair with faculty and staff leave/attendance records, travel reimbursement requests, etc.
• Prepares, collates, and distributes graduate and employer questionnaires
• Serves on search committees for other staff positions within the college; as a member of the search committee, interviews and recommends best candidate for hire
• Maintains current knowledge appropriate for an administrative assistant
• Responds to prospective student inquiries and conducts tours as needed
• Provides student and faculty support, including responding to inquiries, coordinating advising materials, and referring inquires for follow-up to the department chair or appropriate faculty
• Compiles departmental data, reports, and accreditation documentation and maintains tracking systems for students, graduates, and faculty
• Coordinates graduate nursing admissions, verifies candidacy, readmission, graduation, and student records, ensuring requirements are met and deficiencies are tracked and resolved; assists with preregistration
• Maintains student records, including program forms, academic and advisee lists; processes change of major forms; assists with grade reports; prepares student applicant files for faculty review
• Oversees and ensures compliance of student and faculty records, including clinical requirements, immunizations, health and drug screenings, background checks, continuing education for IHL accreditation, insurance coverage, and other regulatory documentation
• Ensures confidentiality of student, faculty, and departmental information
• Performs other reasonable duties as assigned

Skills

MS Office

Communication

Organization

Teamwork

Education

High school diploma or GED

Some college coursework

Job description

Mississippi University for Women is seeking an Administrative Assistant for the Graduate Nursing program. The role supports the department chair and faculty, handles front-desk duties, prepares documents, and maintains filing and records systems.

The position requires a high school diploma or GED and 1+ year of administrative experience, with proficiency in Microsoft Office and strong communication skills. This on-site role involves coordinating calendars, reviewing questionnaires, and assisting