Administrative Assistant, Graduate Nursing

Mississippi University for Women; Columbus (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Mississippi University for Women is seeking an Administrative Assistant for the Graduate Nursing program. The role supports the department chair and faculty, handles front-desk duties, prepares documents, and maintains filing and records systems.

The position requires a high school diploma or GED and 1+ year of administrative experience, with proficiency in Microsoft Office and strong communication skills. This on-site role involves coordinating calendars, reviewing questionnaires, and assisting

Qualifications

• High school diploma or GED required; some college or technical school coursework and/or practical knowledge required.
• Requires more than 1 year of administrative experience in a professional office environment.
• Proficient with Microsoft Office Suite
• Strong communication and interpersonal skills
• Ability to organize and prioritize work
• Ability to work collaboratively with students, employees, etc. throughout the campus community

Responsibilities

• Serves as the initial point of contact and office receptionist for Graduate Nursing; provides administrative and program support, routes calls, greets and directs visitors and students; answers program questions; receives, sorts and distributes mail
• Composes and types general correspondence, letters, reports, tests, syllabi and related documents
• Establishes and maintains filing system, following record retention procedures
• Maintains adequate level of office, equipment, mail supplies and other inventory; orders when needed
• Manages program calendars and coordinates appointments for program director
• Assists department chair with faculty and staff leave/attendance records, travel reimbursement requests, etc.
• Prepares, collates, and distributes graduate and employer questionnaires
• Serves on search committees for other staff positions within the college; as a member of the search committee, interviews and recommends best candidate for hire
• Maintains current knowledge appropriate for an administrative assistant
• Responds to prospective student inquiries and conducts tours as needed
• Provides student and faculty support, including responding to inquiries, coordinating advising materials, and referring inquires for follow-up to the department chair or appropriate faculty
• Compiles departmental data, reports, and accreditation documentation and maintains tracking systems for students, graduates, and faculty
• Coordinates graduate nursing admissions, verifies candidacy, readmission, graduation, and student records, ensuring requirements are met and deficiencies are tracked and resolved; assists with preregistration
• Maintains student records, including program forms, academic and advisee lists; processes change of major forms; assists with grade reports; prepares student applicant files for faculty review
• Oversees and ensures compliance of student and faculty records, including clinical requirements, immunizations, health and drug screenings, background checks, continuing education for IHL accreditation, insurance coverage, and other regulatory documentation
• Ensures confidentiality of student, faculty, and departmental information
• Performs other reasonable duties as assigned

Skills

MS Office

Communication

Organization

Teamwork

Education

High school diploma or GED

Some college coursework

Job description

Administrative Assistant, Graduate Nursing

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Position Title Administrative Assistant, Graduate Nursing

Unit Name

Unit Name Graduate Nursing

Salary Grade

Salary Grade 3

Number of Months

Number of Months 12 months

Full-time or Part-time

Full-time or Part-time Full-Time

Hours per week 40

• Serves as the initial point of contact and office receptionist for Graduate Nursing; provides administrative and program support, routes calls, greets and directs visitors and students; answers program questions; receives, sorts and distributes mail
• Composes and types general correspondence, letters, reports, tests, syllabi and related documents
• Establishes and maintains filing system, following record retention procedures
• Maintains adequate level of office, equipment, mail supplies and other inventory; orders when needed
• Manages program calendars and coordinates appointments for program director
• Assists department chair with faculty and staff leave/attendance records, travel reimbursement requests, etc.
• Prepares, collates, and distributes graduate and employer questionnaires
• Serves on search committees for other staff positions within the college; as a member of the search committee, interviews and recommends best candidate for hire
• Maintains current knowledge appropriate for an administrative assistant
• Responds to prospective student inquiries and conducts tours as needed
• Provides student and faculty support, including responding to inquiries, coordinating advising materials, and referring inquires for follow-up to the department chair or appropriate faculty
• Compiles departmental data, reports, and accreditation documentation and maintains tracking systems for students, graduates, and faculty
• Coordinates graduate nursing admissions, verifies candidacy, readmission, graduation, and student records, ensuring requirements are met and deficiencies are tracked and resolved; assists with preregistration
• Maintains student records, including program forms, academic and advisee lists; processes change of major forms; assists with grade reports; prepares student applicant files for faculty review
• Oversees and ensures compliance of student and faculty records, including clinical requirements, immunizations, health and drug screenings, background checks, continuing education for IHL accreditation, insurance coverage, and other regulatory documentation
• Ensures confidentiality of student, faculty, and departmental information
• Performs other reasonable duties as assigned

Minimum Qualifications

Education and Experience:

• High school diploma or GED required; some college or technical school coursework and/or practical knowledge required.
• Requires more than 1 year of administrative experience in a professional office environment

Skills and Abilities:

• Proficient with Microsoft Office Suite
• Strong communication and interpersonal skills
• Ability to organize and prioritize work
• Ability to work collaboratively with students, employees, etc. throughout the campus community

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand; walk and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

Job Description Summary

Performs receptionist, administrative and office management duties required for the overall operation of the Master of Science in Nursing and the Doctor of Nursing Practice (Graduate Nursing). Provides administrative support to the Graduate Nursing department chair and faculty.

Hours of Availability

Prior to hiring, the final candidate(s) must successfully pass a pre‑employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. However, failure to disclose may disqualify a candidate.

Requisition Number

Requisition Number FY20786NF

Open Date

Open Date 10/08/2026

Will this job have a specific close date?

Will this job have a specific close date? No

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • MUW Departmental Announcement
  • MUW Human Resources Office
  • MUW Website
  • Mississippi Employment Service
  • Local Newspaper
  • In-state Newspaper
  • Out-of-state Newspaper
  • The Chronicle of Higher Education
  • HigherEdJobs.com
  • Friend
  • Journal/Periodical
  • Off‑campus Recruitment
  • Women/Minority Publication
  • Contacted by department and invited to apply
  • Other
  • The Academic Network (TAN)
• * Are you currently authorized to work in the United States? (Proof of Citizenship or Immigration status will be required upon offer of employment)
  • Yes
  • No
• * If hired, would you need sponsorship or work authorization to work for MUW now or in the future? (NOTE: MUW does not sponsor employment visas.)
  • Yes
  • No