Administrative Assistant, Child Care Resources

Mississippi State University; Jackson (MS); On-site; USD 38,000 - 48,000; Full time

Job summary

Mississippi State University is seeking an Office Support role to perform clerical duties including typing, data entry, and document preparation within the MS Child Care Resource and Referral unit.

The position involves greeting visitors, answering phones, organizing materials, maintaining files, and assisting with travel arrangements; on-site work with possible irregular hours as needed.

Qualifications

• Education: High school diploma or GED.
• Experience: Two (2) years’ related duties.
• Equivalent combination of related education and related experience may be considered.

Responsibilities

• Perform clerical duties including typing, drafting, editing, and printing letters and reports.
• Greet visitors, answer inquiries, and direct them as needed.
• Answer phones, route calls, and provide information.
• Organize, catalog, and maintain educational materials and resources.
• Maintain resource library and materials neat and clean.
• Provide staff/operational support and liaise with other departments.
• Establish and update files, databases, and documents; prepare reports.
• Sort and distribute mail; prepare responses and operate office equipment.
• Schedule meetings, arrange travel, and manage calendars.
• Order stock and distribute office supplies; basic bookkeeping tasks.

Skills

Organizing & coordinating

Confidentiality

Simple accounting

Follow instructions

Receptionist skills

Calendars scheduling

Written materials

Inventory control

Data entry

Word processing

Education

High school diploma or GED

Job description

Mississippi State University is seeking an Office Support role to perform clerical duties including typing, data entry, and document preparation within the MS Child Care Resource and Referral unit.

The position involves greeting visitors, answering phones, organizing materials, maintaining files, and assisting with travel arrangements; on-site work with possible irregular hours as needed.