Administrative Services Manager

State of Oregon; Salem, Northern (OR, KY); Hybrid; USD 95,000 - 143,000; Full time

Benefits offered by this job

Paid leave

Benefits package

Professional development

Job summary

The Office of the Legislative Counsel seeks an Administrative Services Manager to lead the Administrative Services unit, shape agency policies, oversee budgeting and financial operations, and serve as the agency’s principal financial officer with accountability for reporting.

The role supports process, governance and strategic growth in a hybrid work setting, located in the Capitol, Salem, Oregon. Benefits include paid leave and comprehensive insurance.

Qualifications

• Proven experience in fiscal management including budgeting, reporting and financial oversight.
• Analytical and research skills with strategic thinking.
• Growth mindset and decision making in resource planning.

Responsibilities

• Lead the Administrative Services unit and implement agency policies.
• Oversee budgeting, accounting and financial operations.
• Assess hiring needs and manage funding resources.
• Support culture, execution and organizational vision.

Skills

Fiscal management

Budgeting

Financial reporting

Forecasting

Analytical skills

Strategic thinking

Education

Bachelor’s degree

Tools

Financial software

Job description

Company Overview

The Office of the Legislative Counsel is seeking an Administrative Services Manager to lead our dedicated team of administrative professionals. We are a permanent nonpartisan legislative service agency that provides legal and publication services to members, committees and staff of the Legislative Assembly.

Role Summary

The Administrative Services Manager provides leadership, direction and oversight to the members of the Administrative Services unit; formulates and implements agency policies and procedures; assesses hiring needs and analyzes budget resources to determine adequate available funding; and serves as the agency principal financial officer responsible for overseeing all financial operations and reporting of the agency, including accounting and budgeting. This position provides financial structure, accountability and resources, while helping drive the culture, execution and vision of the agency.

Key Qualifications

• Proven experience in the fiscal management of an organization, including experience in planning, directing and controlling financial resources, core operations, budget preparation and execution, revenue generation, spending oversight, and reporting.
• Analytical and research skills.
• Strategic and critical thinking.
• Creativity.
• Sound decision making.
• A growth mindset who sees challenges as opportunities for growth.

Where You’ll Work

• Hybrid (remote and in-office) position located in the Capitol building in Salem, Oregon.
• Remote: Must have a personal, stable and high-speed Internet access while working from home.
• In‑office: May be required to report to the Capitol under short notice. The Capitol is located at 900 Court StreetNE, Salem, Oregon,97301.

Responsibilities

• Experience both fast‑paced, deadline‑driven legislative sessions and more relaxed legislative interims.
• Collaborate with creative and supportive colleagues to complete a wide array of projects.
• Work in an environment where your ability to follow a process is valued but your ability to deeply understand and reimagine that process could be valued even more.
• Discover a unique working environment that has inspired legislative careers that span decades.

What You Will Not Do

• Craft, shape or influence legislative policy or waver in your duty to protect the agency’s strict adherence to attorney‑client privilege and confidentiality standards.

Candidate Profile

You are organized and logical, know how to structure your work to meet a series of priorities each day, often with competing deadlines. You possess the flexibility to shift your attention from one task to another and back again. You have the ability to balance attention to detail with awareness of the deadline‑driven nature of legislative, accounting and budgeting work. You appreciate careful process documentation and can find your way through complex and intricate workflow processes. You communicate effectively, enjoy collaborating with others and can work with peers who apply a broad range of skills and approaches to problem‑solving.

Qualifications

• Bachelor’s degree and seven years of related experience.
• An equivalent combination of education and experience considered sufficient to demonstrate ability to perform the duties of the position.

Salary & Benefits

• Salary Range: $8,539 - $12,809.
• Base salary does not include contributions to the Public Employees Retirement System (PERS). Employees eligible for PERS will have their salary increased by 6.95%, and 6% will automatically be subject to a mandatory employee contribution to PERS.
• Paid leave and a competitive benefits package.
• Full medical, vision and dental insurance with paid sick leave, vacation, personal leave and 11 paid holidays per year.
• Opportunities for professional development to expand your breadth and depth of knowledge.
• Opportunity to support the creation of Oregon law and participate in and observe Oregon history as it unfolds.

Eligibility & Other Requirements

• Work Authorization: The Oregon State Legislature does not offer visa sponsorships. On the first day of employment, all hires will be required to complete Form I‑9 and present documents that establish employment authorization and identity within three business days. The Oregon State Legislature is an E‑Verify employer.
• Veterans Preference: Oregon state provides qualifying veterans and disabled veterans with preference in employment. Veterans’ preference questionnaire will be provided in Workday upon application. Veterans may attach qualifying military documents.

Equal Opportunity Statement

The Oregon State Legislature is an equal opportunity employer committed to workforce diversity.

Contact Information

If you have questions regarding this recruitment or need assistance to participate in the application process, please contact AimeeSteketee, Human Resource Analyst, at [e-mail] (503)986‑1373.

Further Information About Oregon

Considering a move to Oregon? Check out what living, working and playing in Oregon is like. Oregon’s diverse regions offer ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”