Governance Executive Assistant & Board Secretary

UTAH INLAND PORT AUTHORITY; Salt Lake City (UT); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Zero-Cost Health Coverage

HSA contributions

URG/URS pension & 401(k) options

Paid Holidays

Paid Parking

Onsite Fitness Center

Job summary

Utah Inland Port Authority (UIPA) is seeking a Board Secretary & Executive Assistant to provide confidential executive support to the Executive Director, Board of Directors, and senior staff. You will manage governance, OPMA/GRAMA compliance, meeting logistics, minutes, and records, while acting as a gatekeeper and liaison across departments.

Hybrid schedule with occasional travel is expected. The role requires a Bachelor's degree and at least 5 years in senior administrative support, with

Responsibilities

• Coordinate board and committee meeting logistics, including agendas, location, audio/visual, and documentation.
• Attend meetings to record official minutes and produce draft/final formats for public sharing.
• Manage the Executive Director’s calendar, travel logistics, and reimbursements.
• Serve as backup UIPA Records Officer; handle GRAMA requests promptly and confidentially.
• Oversee onboarding/offboarding of board members and maintain disclosures.
• Prepare and edit reports and correspondence for internal/external stakeholders.
• Support multiple entities and ensure compliance with OPMA and GRAMA requirements.
• Greet high-profile visitors and maintain professional office operations at the central office.

Job description

Utah Inland Port Authority (UIPA) is seeking a Board Secretary & Executive Assistant to provide confidential executive support to the Executive Director, Board of Directors, and senior staff. You will manage governance, OPMA/GRAMA compliance, meeting logistics, minutes, and records, while acting as a gatekeeper and liaison across departments.

Hybrid schedule with occasional travel is expected. The role requires a Bachelor's degree and at least 5 years in senior administrative support, with