GMP Facilities Coordinator – Healthcare

United Parcel Service, Inc.; Chicago (IL); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical and prescription coverage

Dental coverage

Vision coverage

401(k) retirement program

Vacation and paid holidays

Paid sick leave and family leave

Job summary

United Parcel Service, Inc. is seeking a Facility Coordinator in Chicago to ensure branch operations meet life‑science regulatory standards. The role blends admin coordination with hands‑on maintenance, calibrations, and GMP vendor oversight, supporting audit readiness and business continuity.

Strong experience in facilities coordination, CMS monitoring, and vendor communication is essential, with a Monday–Friday schedule between 8:00 AM and 6:00 PM and occasional urgent escalations.

Qualifications

• Experience: 1–3 years in facilities coordination or related admin support in regulated environments.
• Familiarity with GMP/GDP concepts and good documentation practices is preferred.
• Strong MS Office skills (Outlook and Excel) and ability to communicate with vendors.
• Ability to perform light hands‑on maintenance and daily site walk‑throughs.

Responsibilities

• Coordinate and enforce maintenance and calibration schedules for GMP‑regulated equipment.
• Manage GMP vendors for HVAC, cold rooms, freezers, electrical and monitoring systems.
• Coordinate facility services: pest control, cleaning, security, access control, and repairs.
• Monitor CMS, alarms, data integrity, and respond to incidents per SOPs.
• Conduct daily site walk‑throughs and perform minor on‑site repairs as needed.
• Maintain documentation trails for corrective, preventive, and calibration activities.

Skills

Facilities coordination

Vendor coordination

Problem solving

Communication

Attention to detail

Tools

CMS

Microsoft Excel

Outlook

HVAC systems

Electrical & plumbing basics

Job description

United Parcel Service, Inc. is seeking a Facility Coordinator in Chicago to ensure branch operations meet life‑science regulatory standards. The role blends admin coordination with hands‑on maintenance, calibrations, and GMP vendor oversight, supporting audit readiness and business continuity.

Strong experience in facilities coordination, CMS monitoring, and vendor communication is essential, with a Monday–Friday schedule between 8:00 AM and 6:00 PM and occasional urgent escalations.