Facility Coordinator - M-F 8am-5:30pm

United Parcel Service Sweden Aktiebolag; Chicago (IL); Presencial; USD 68.000 - 110.000; Jornada completa

Descripción de la vacante

UPS Healthcare Precision Logistics Marken division is seeking a Facility Coordinator to keep the branch safe, compliant, and running smoothly. The role blends admin tasks with hands-on maintenance, focusing on calibration, CMS monitoring, and audit readiness to protect clinical shipments.

You'll conduct daily site walk-throughs, manage GMP vendors, ensure GMP/GDP compliance, and coordinate emergency responses.

Formación

• Strong knowledge of GMP/GDP documentation practices is preferred.
• Ability to coordinate multiple vendors and maintain schedule integrity.
• Experience in facility operations or regulated environments is a plus.

Responsabilidades

• Coordinate and enforce maintenance/calibration schedules with GMP vendors and systems.
• Monitor CMS, alarms, and safety infrastructure; lead alarm response and investigation activities.
• Maintain records for corrective, preventive, and emergency maintenance per GMP/GDocP standards.
• Conduct daily on-site walk-throughs; perform basic hands-on upkeep and environmental checks.
• Ensure compliance with GDP, TSA, DG, and other regulatory requirements and communicate with leadership.

Conocimientos

Attention to detail

Time management

Communication skills

Vendor management

Herramientas

Microsoft Excel

Microsoft Outlook

Descripción del empleo

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description

Together, we are Marken, UPS Healthcare Precision Logistics. As the clinical and advanced therapy part of UPS Healthcare, we reach patients faster, with greater scalability and access to new pathways throughout the supply chain. With our One UPS advantage and comprehensive service portfolio, including Polar Speed's in-network pharmacies, we are optimally positioned to keep our clients competitive in an increasingly complex market.

The Facility Coordinator ensures that our branch operates safely, seamlessly, and in strict compliance with life-science regulatory and healthcare standards. This role balances structured administrative work and vendor coordination (approximately 75% of the day) with active on-site floor walkthroughs, inspections, and hands-on maintenance (approximately 25% of the day). Working under moderate supervision, this role oversees scheduled calibrations, GMP vendor services, Central Monitoring Systems (CMS), alarm response protocols, and general facility upkeep, serving as a key operational anchor for branch safety, audit readiness, and business continuity.

Main Duties & Responsibilities

GMP Vendor Management & Maintenance Coordination

• Coordinate and enforce compliance with the branch's Annual Schedule of Maintenance and Calibration.
• Manage and schedule specialized GMP vendors for critical systems: HVAC, Cold Rooms, Ultra-Low Freezers (ULTs), standard freezers, backup emergency generators, temperature monitoring units, and primary electrical installations.
• Coordinate vendors for facility support services: pest control, janitorial/cleaning teams, physical security, access control, fire prevention/suppression, and general building repairs.
• Ensure all third-party maintenance, calibration, and qualification services strictly satisfy technical specifications and GMP requirements.
• Coordinate rapid-response emergency maintenance with suppliers under critical turnaround windows to prevent temperature excursions and protect clinical trial shipments.
• Coordinate qualification and validation activities for GMP equipment, systems, and facilities alongside the Global Validation & Qualification team and qualification contractors.

Monitoring, Alarms & Emergency Preparedness

• Monitor Central Monitoring System (CMS) hardware functionality, LAN/internet connectivity, server communication, and installation conditions to ensure continuous data integrity.
• Coordinate CMS sensor calibrations and routine sensor challenge testing.
• Actively monitor CMS alerts, investigate triggers, and document findings per Standard Operating Procedures (SOPs).
• Lead the site Alarm Response Team, driving prompt investigation and containment of facility or cold-chain excursions.
• Oversee site life-safety and security infrastructure, including CCTV, electronic access control, intrusion alarms, and fire prevention/suppression systems.
• Serve as an active member of the site Disaster Recovery Plan (DRP), Emergency Preparedness, and Business Continuity teams.

Quality, Documentation & Compliance

• Maintain comprehensive records and audit trails for all corrective, preventative, and emergency maintenance, calibrations, and qualification events.
• Ensure all documentation adheres strictly to Good Documentation Practices (GDocP), Good Manufacturing Practices (GMP), Good Distribution Practices (GDP), and internal SOPs.
• Utilize Microsoft Excel and Outlook to manage schedules, track service tickets, document vendor communications, and share operational reports with leadership.

Site Inspections & Hands-On Facility Upkeep

• Conduct daily walk-throughs (approx. 25% of the day) to inspect environmental conditions, cleanliness, safety signage, and physical infrastructure.
• Address minor, hands-on facility needs independently (e.g., replacing light bulbs, assembling basic fixtures, minor hardware adjustments, clearing or salting exterior walkways during inclement weather).
• Maintain breakrooms, kitchens, and common areas between custodial visits to ensure a clean, sanitary, and professional workspace.
• Monitor equipment, consumables, and emergency supply levels to sustain environmental health and safety standards.

General Operational Excellence

• Deliver exceptional internal customer service across all branch departments.
• Maintain rigorous compliance with international, federal, and local regulatory requirements (e.g., GDP, TSA, DG, CMR).
• Drive operational excellence through continuous imp