GMP Facilities Operations Coordinator

Jones Lang LaSalle Incorporated; West Greenwich (RI); On-site; USD 62,000 - 72,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in West Greenwich, RI is seeking a Building Operations Specialist to support day-to-day GMP-regulated biopharma/life science facility operations. You will coordinate work orders, manage vendors, maintain CMMS asset data, and develop preventive maintenance plans to ensure equipment reliability and regulatory readiness.

The role requires 1–3 years in facilities coordination, strong organization, and the ability to work with cross-functional teams.

Qualifications

• High School Diploma or GED.
• 1–3 years of experience in facilities coordination or property management.
• Proficient in Microsoft Office; experience with CMMS software (Maximo or SAP).
• Strong organizational and communication skills, with close attention to detail for accurate data entry.

Responsibilities

• Coordinate and track work orders through the CMMS, ensuring timely completion by vendors and engineering staff, with attention to GMP-classified systems.
• Serve as primary point of contact for occupants and vendors regarding service requests and controlled-area access, and coordinate hard services vendors (roads and grounds, roofing, painting, plumbing), obtaining quotes, scheduling work, and verifying completion.
• Assist in development of vendor JHA/PWP EHS documentation, ensuring work activities are properly scoped and reviewed prior to vendor site access.
• Assist System Owner within the CMMS, maintaining the asset listings (specs, locations, lifecycle data) for GMP and non-GMP equipment.
• Develop and update preventive maintenance job plans for building systems and hard services assets, aligned with manufacturer guidance and regulatory standards (FDA, EMA, cGMP).
• Audit asset data periodically, support capital planning with condition/age data, and generate reports on PM compliance and vendor performance.
• Support quality records management and audit readiness activities, including maintaining documentation for GMP inspections and assisting with retrieval of records during audits.
• Support site audit readiness by performing site housekeeping assessments, documenting findings, and coordinating corrective actions with facilities and engineering staff.

Skills

Facilities coordination

CMMS software

GMP knowledge

Communication skills

Education

High School Diploma

Tools

Maximo

SAP

Job description

Jones Lang LaSalle Incorporated in West Greenwich, RI is seeking a Building Operations Specialist to support day-to-day GMP-regulated biopharma/life science facility operations. You will coordinate work orders, manage vendors, maintain CMMS asset data, and develop preventive maintenance plans to ensure equipment reliability and regulatory readiness.

The role requires 1–3 years in facilities coordination, strong organization, and the ability to work with cross-functional teams.