GMP Billing & Job Cost Administrator

CEC; Haskell (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

CEC is seeking a Job Cost Administrator to provide administrative and transactional support to the Job Cost Accountant and project teams, with emphasis on GMP contract billings. You will maintain project documentation, assist with billing preparation, and ensure timely processing of cost data, subcontractor invoices, and compliance paperwork.

You will help prepare monthly progress billings, manage SOV updates, track subcontractor invoices, and coordinate with Accounts Payable.

Qualifications

• Associate’s degree in Accounting, Business Administration, or related field preferred (or equivalent experience).
• 1–3 years of administrative or accounting support experience, preferably in construction or job cost environment.
• Basic understanding of accounting principles and job cost structure.
• Familiarity with construction ERP systems (e.g., COINS, Sage 300 CRE, Viewpoint, Procore) is a plus.
• Proficiency in Microsoft Excel and general office software.

Responsibilities

• Assist in the preparation of monthly progress billings, including compiling backup documentation and updating Schedule of Values (SOV).
• Track and organize subcontractor invoices, lien waivers, insurance certificates, and compliance documentation.
• Support change order processing by collecting and organizing supporting documents.
• Maintain accurate electronic and physical project files in accordance with company standards.
• Monitor and track retainage, ensuring proper documentation is received prior to payment processing.
• Coordinate with Accounts Payable to ensure timely and accurate processing of vendor and subcontractor payments.
• Assist with reconciliation of job cost reports and identify discrepancies for review by the Job Cost Accountant.
• Provide administrative support for audit requests.
• Communicate with subcontractors and internal teams to follow up on missing or incomplete documentation.
• Help ensure compliance with contract requirements and internal controls.
• Performs other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Team player

Discretion with financial information

Education

Associate’s degree in Accounting/Business Administration

Tools

COINS

Sage 300 CRE

Viewpoint

Procore

Microsoft Excel

Job description

CEC is seeking a Job Cost Administrator to provide administrative and transactional support to the Job Cost Accountant and project teams, with emphasis on GMP contract billings. You will maintain project documentation, assist with billing preparation, and ensure timely processing of cost data, subcontractor invoices, and compliance paperwork.

You will help prepare monthly progress billings, manage SOV updates, track subcontractor invoices, and coordinate with Accounts Payable.